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<br />Page | 20 <br />In <br />f <br />l <br />a <br />t <br />i <br />o <br />n <br />a <br />r <br />y <br /> <br />In <br />c <br />r <br />e <br />a <br />s <br />e <br /> <br />Inflation Administration <br />Rent <br />Facility Support <br />Operations, including Flexible Funding <br /> Administration Cost Limits <br />Administration costs are capped at 15 percent of the grantee and subgrantee awards: <br /> <br />Standard and PSH CHF <br />✓ Lead grantee: Up to 15 percent of the total of both budget categories may be allocated to lead <br />grantee administration. <br />✓ Each subgrantee: Up to 15 percent of each subaward may be allocated to administration. <br /> <br />HEN, Homelessness Prevention, and Emergency Housing <br />✓ Lead grantee: Up to 15 percent of the total grant budget may be allocated to lead grantee <br />administration. <br />✓ Each subgrantee: Up to 15 percent of each subaward may be allocated to administration. <br /> Reimbursements <br />No payments in advance or in anticipation of services to be provided under the grant will be made by <br />Commerce. <br /> <br />Reimbursements can only be made for costs that have been paid in full. Lead grantees cannot submit <br />invoices based on accrued costs, unless otherwise approved in advance. <br /> <br />All expenditures billed to CHG by leads and subgrantees must be allowable, supported by actual costs, <br />not double charged, and treated consistently in similar circumstances. Duplication of services is <br />prohibited (refer to Section 2.3.5). <br /> <br />Travel for program outreach and attendance at trainings or conferences (economy airfare, other <br />transportation, lodging and food necessary during periods of required travel) can be reimbursed in <br />accordance with the State of Washington Office of Financial Management Travel Regulations. <br />Employee commutes to and from their regular work location, even if related to travel, are not <br />reimbursable. Any single travel related expense over $50 must have a receipt submitted with the <br />reimbursement request. Lodging receipts must identify the name of the approved traveler and the <br />room rate shown separately from taxes and fees. <br /> <br />Lead grantees must bill Commerce monthly for reimbursement of allowable costs. Invoices are due on <br />the 20th of the month following the provision of services. Final invoices for a biennium may be due <br />sooner than the 20th. If the lead grantee fails to submit an invoice within a three-month period without <br />a reasonable explanation, Commerce may take corrective action as outlined in the lead grantee <br />contracted Scope of Work. Exceptions to invoice due dates can be negotiated with Commerce on a <br />case-by-case basis. <br /> <br />Invoices must be submitted online using the Commerce Contract Management System (CMS) through <br />Secure Access Washington (SAW).