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<br />Page | 21 <br /> Back-up Documentation <br />All invoices must include the Voucher Detail Worksheet (if lead grantee subgrants funds) and a general <br />ledger report with transaction level detail for the time period invoiced. Personally Identifiable <br />Information (PII) for households served must be removed from general ledger reports and any other <br />documents prior to submitting through SAW. <br /> <br />All supporting documentation for invoices must be retained and submitted to Commerce upon <br />request. <br /> <br />Lead grantees must retain subgrantee fiscal supporting documentation such as original invoices, proof <br />of payment, and any other source documentation to verify expenditures. <br /> <br />Lead grantees have the authority to request any records, documentation, or other supporting evidence <br />necessary to verify the allowability, allocability, reasonableness, and necessity of expenditures to <br />ensure compliance with applicable state, local, and grant requirements to fulfill their monitoring and <br />oversight responsibilities. <br /> <br />See Section 2.3.3 for travel related back-up documentation requirements. <br /> Budget Revisions <br />Revisions must be submitted using the Budget Revision Tool and approved by Commerce. Reminder: <br />funds cannot be moved between budget categories (i.e. Standard and HEN) and administrative limits <br />(Section 2.3.2) must be maintained with each revision. <br /> Duplication of Services <br />Providing the same service and expense (for example rent assistance) to the same household in the <br />same time period from multiple funding sources is prohibited. If multiple funding sources are used to <br />serve households, each funding source must pay only for the specific services or expenses assigned to <br />it. Lead grantees should have internal controls in place to ensure there is no overlap in services <br />charged. <br /> <br /> <br /> <br />