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<br />Page | 14 <br />Lead grantees may elect to opt out of the CE process for Homelessness Prevention projects if the <br />county has enough funding to serve all households at risk of homelessness in need of services or if the <br />project is operated by a By and For subgrantee as defined in these guidelines (Section 2.2.4). Lead <br />grantees must receive approval from Commerce and provide evidence that they are meeting the need <br />in their community and providing adequate outreach to their community if a mainstream housing <br />provider organization is opting out of the CE process. <br /> <br />If the county or regional CE requires Emergency Shelters and Drop -in Shelters to participate in the <br />county or regional CE process, Emergency Shelters and Drop-in Shelters funded by CHG must <br />participate in the county or regional CE process by accepting refe rrals and must fill openings exclusively <br />through the CE process. <br /> <br />Street Outreach projects funded by CHG must be linked to the county or regional CE by either <br />performing mobile CE process services (e.g. assessment) or by providing referrals to CE. <br /> <br />Projects operated by victim service providers are not required but may elect to participate in the <br />county or regional CE process. <br /> Reporting Requirements <br />Lead grantees are responsible for submitting the following: <br /> Local Homeless Housing Plan <br />Lead grantees must submit an updated county Local Homeless Housing Plan to Commerce at least <br />every five years and an annual report each year. The county Local Homeless Housing plan must be <br />consistent with Commerce’s most recently published Local Plan Guidance. Local Plan Guidance is <br />located on the Commerce State Strategic Plan, Annual Report and Audits website. <br /> Annual County Expenditure Report <br />Lead grantees must submit a complete and accurate Annual County Expenditure Report to Commerce, <br />usually due by the end of August. <br /> <br /> Commerce will annually score Annual County Expenditure Report data quality. <br /> Point in Time Count <br />Lead grantees must ensure that the annual Point in Time (PIT) Count and Housing Inventory County <br />(HIC) are conducted in compliance with HUDs annual notice, RCW 46.185C.030 and state PIT <br />guidelines. All counties must comply with the unsheltered PIT Count schedule developed by <br />Commerce. PIT and HIC guidelines and best practices are located on the Commerce Annual Point in <br />Time Count site. <br /> Essential Needs Report <br />Lead grantees must submit an HEN Essential Needs Report at the end of each state fiscal year, which is <br />a count of the total instances of Essential Needs services. <br /> Training <br />Lead/subgrantees must identify staff to attend and complete trainings. These staff should include staff <br />that provide direct services, supervisors of direct service staff, and staff that manage homeless grants. <br /> <br />