SH26-015 MOU Simply Report partially signed

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RESPONSIBILITIES OF THE AGENCY By entering into this Memorandum of Understanding (MOU), Kittitas County Sheriff's Office ("the Agency") agrees to uphold the following responsibilities to ensure appropriate use, oversight, and coordination related to the Simply Report platform. These responsibilities are essential to safeguarding the integrity of the system, protecting survivor information, and enhancing the effectiveness of law enforcement response to suspected human trafficking. 6.1. Designate a Point of Contact (POC) The Agency shall designate a primary Point of Contact (POC) who will be responsible for: • Approving or denying user access requests within the agency; • Verifying that each user has a legitimate, role -based need for access; • Ensuring that users complete all required training prior to activation; • Maintaining a current roster of active users; • Immediately notifying Safe House Project of any changes in user status, such as reassignment, resignation, termination, or any reason a user should no longer have access. The POC shall serve as the liaison between the Agency and Safe House Project on all matters related to system access, user oversight, and operational coordination. 6.2. Ensure Appropriate User Registration and Role Assignment The Agency shall ensure that: • Only employees with a direct need to access the platform based on their assigned duties are granted access; • Users are registered with accurate information including full name, title, agency -issued email address, phone number, and role; • Access levels are assigned based on function: o Investigator -Level Access for those conducting or directly supporting investigations; o State Hotline -Level Access for non -investigative personnel needing redacted information for administrative or analytical purposes; • Each user maintains individual credentials —shared or generic logins are prohibited. 6.3. Promote Accurate and Ethical System Use The Agency shall: • Direct all authorized users to access and use the platform strictly within the bounds of their assigned role and jurisdiction; • Require users to log investigative activity and updates using the Notes section when actively following up on a case; • Encourage use of the Disposition field to provide resolution status and support deconfliction with other agencies; • Prevent and prohibit unauthorized use, sharing, or reproduction of system data. 6.4. Protect Confidentiality and Survivor Data The Agency agrees to: • Treat all information accessed through Simply Report as confidential and sensitive; • Prohibit external sharing of report content, including PII, attachments, and investigative details; • Ensure that users understand and respect survivor autonomy and consent protocols, particularly in relation to PII that is visible only when voluntarily shared by the reporter; • Prevent improper use of platform data for evidentiary or legal proceedings unless Independently corroborated outside of Simply Report.