SH26-015 MOU Simply Report partially signed

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externally storing any content accessed within Simply Report. In emergency scenarios, limited exemptions may be granted for time -sensitive operational needs with prior written approval from Safe House Project. • No Sharing or Redistribution: Report content, case notes, attachments, or any other platform data may not be shared via email, messaging, printed materials, or verbally with individuals or agencies who do not have authorized access through the system. in extraordinary circumstances involving imminent threat to life or safety, sharing of report content may be permitted with written authorization from Safe House Project following a documented review. • No Public Use: Case examples, statistical data, or report content may not be used in training presentations, media briefings, grant applications, community meetings, or any public -facing material without prior written approval from Safe House Project. • Use Within Role -Assigned Scope Only: Users may only view reports, assign Dispositions, or enter Notes that fall within the bounds of their jurisdictional Area of Responsibility (AOR) and professional duties. Viewing reports out of curiosity or for unrelated cases is strictly prohibited. • No System Misrepresentation: Users may not present themselves as representatives of the Simply Report system, Safe House Project, or imply official partnership in public -facing materials unless explicitly authorized and coordinated with SHP. 5.3. Platform Access Conditions • Training Completion Requirement: All users must complete role -specific training and orientation provided by SHP before receiving active credentials. • Credential Confidentiality: Usernames and passwords must be kept confidential. Shared or group logins are not permitted. Suspicious access or account compromise must be reported immediately to Safe House Project. • Official Email Requirement: Only official agency -issued email addresses will be accepted for registration. Generic, personal, or anonymous emails (e.g., Gmail, Outlook, admin@) are not permitted. • System Availability Disclaimer: While the platform is designed for high uptime and rapid responsiveness, it may occasionally be unavailable due to maintenance, upgrades, or unexpected disruptions. Agencies are required to maintain standard operational procedures and contingency plans for time -sensitive or emergency situations outside of the Simply Report system. 5.4. Enforcement Safe House Project reserves the right to monitor system use and investigate any suspected violation of these conditions. SHP may: • Suspend or revoke access for individual users or entire agencies based on a violation of this MOU or related SOPs. SHP will provide written notice to the agency's designated Point of Contact (POC) prior to suspension or revocation, except in instances where immediate action is required to prevent further misuse, protect survivor confidentiality, or mitigate security risks; • Require retraining, reauthorization, or enhanced oversight based on risk assessments, usage trends, or identified compliance gaps; • Refer instances of willful misuse, negligence, or data compromise to the agency's leadership or designated oversight body for further review and corrective action. By executing this MOU, the Agency agrees to uphold these conditions and to ensure that all authorized users operate within the strict bounds of their access permissions and ethical responsibilities.