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2. the DHS Award Letter for the Grant in Attachment C, and the federal regulations commonly applicable to DHS/FEMA grants' iii. The Subrecipient shall be responsible to the Department for ensuring that all 24EMpG federal award funds provided to its subrecipients, and associated matching funds, are used in accordance with applicable federal and state statuteslnd regulations, and the terms and conditions of the federal award set forth in Attachment C of this Agreement' iv. The Subrecipient must follow their own policies and procedures to eliminate or reduce the impact of conflicts of interest when making subawards, adhering to any applicable federal or state statutes or regulations. Any real or potential conflicts of interest must be reported to the Department in writing upon discovery. BUDGET, REIMBURSEMENT, AND TIMELINE a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits' printing, equipment, "nO ott"'";" gioOs and services or other budget categories.will be reimbursed on an actual cost basiJupon completion unless otherwise provided in this Agreement' b. The maximum amount of all reimbursement requests permitted to be submitted under this Agreement, incruiinf the final reimbursement request, is limited to and shall not exceed the total Grant Agreement Amount. c. lf the Subrecipient chooses to include indirect costs within the Budget (Attachment F), additional documentation is required based on the applicable situation. As described in 2 CFR 200.414 and Appendix Vll to 2 CFR 200: i. lf the Subrecipient receives direct funding from _any Federal agency(ies), documentation of the rate must be submitted to the Department Key Personnel Per the following: A. More than $35 million, the approved indirect cost rate agreement negotiated with its federal cognizant agency' B. Less than g35 million, the indirect cost proposal developed in accordance with Appendix Vll of 2 CFR 200 requirements' ii. lf the Subrecipient does not receive direct federal funds (i.e., only receives funds as asubrecipient), the Subrecipient must either elect to charge a de minimis rate of ten per"ent (1Oo/") or 10o/o oi modified total direct costs or choose to negotiate a frigrr;r rate ilith the Department. lf the latter is preferred,lhe Subrecipient must coniact Department Key Personnel to request approval from FEMA per 2CFR 200.102(b).. d. For travel costs, the subrecipient shall comply with 2 cFR 200.475 and should consult their internal policies, state rates set pursuant io RCW 43.03.050 and RCW 43'03'060 as now existing'or amended, and fedeial maximum rates set forth at https://www'qsa'qov, and follow the most restrictive. lf travel costs exceed set state or federal limits, travel costs shall not be reimbursed withoui written approval by Department Key Personnel' All international travel requires prior FEMA approval' e. Reimbursement requests will include a properly completed St{" A-19 lnvoice Form and Reimbursement Spreadsheet (in the format provided by the Department) detailing the expenditures for which reimbursement is sought. Reimbursement requests must be submitted to Reimbursements@mil.wa.qov no liter than the due dates listed within the Timeline (Attachment E). Reimbursement request totals should be commensurate to the time spent processing by the Subrecipient and the Department' f . Receipts and/or backup documentation for any approved items that are authorized under this Agreement must be maintained by the Subrecipient consistent with record retention DHS-FEMA-EMPG-FY24 Page 3 oI 44 Kittitas CountY, E25'254