Staff Report_Airport WSDOT_Grant_Match

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J-U-B Agreement for Professional Services Attachment 1A – Detailed Scope of Work Page 1A-5 Respond to questions that arise during the Contractor’s or supplier’s bid preparation process. Assist the CLIENT in conducting the project Bid Opening as required, including preparation of a Project Bid Summary. It is anticipated that J-U-B will coordinate and attend this meeting at the Kittitas County Public Works Office. Prepare detailed Bid Tabulations documenting bid results and submit to CLIENT and the FAA. Assist the CLIENT with review and analysis of bids received. J -U-B will determine an opinion on “responsiveness” of bid submittal. Provide letter of recommendation of award along with price/cost analysis in accordance with FAA Order 5100.38D -Appendix U to CLIENT. Advise the CLIENT of possible action in cases where bids exceed budget for the work to be performed by the Contractor. Prepare and submit Strategic Interruptions Service Level Agreement. Provide Project Management during this phase (approximately 2-month duration) including CLIENT, FAA, State Division of Aeronautics, and J-U-B team communication and coordination; monthly invoicing; project planning; regular monitoring of project status, budget, and schedule; on- going document handling and filing. Prepare and submit one (1) FAA Quarterly Performance Reports during this phase of the project. Attend one (1) status update meetings with the Airport manager by teleconference during this phase of the project in order to keep management and County abreast of the progress of the project. Discussions will include construction user coordination, budget, and schedule updates. Assist CLIENT in preparation and processing Request for Reimbursement (RFR) by submitting data as required. It is anticipated that J-U-B will prepare and process two (2) sets of RFR ‘packages’ on behalf of the CLIENT for this phase of the project. J-U-B will provide documentation of costs for CLIENT review including invoices and reimbursing spreadsheets. J -U-B will complete the RFR using the Delphi System upon receiving authorization from CLIENT. Task 040: Design Grant Closeout Prepare the Design Grant project report and close-out documents according to FAA requirements and submit to CLIENT and FAA. Prepare an Airport Layout Plan Set (ALP) Revision to document improvements. A draft copy of the revised ALP will be submitted to the FAA and CLIENT for review. Upon review and comment changes, copies with be distributed to the FAA and CLIENT for signatures. Report Disadvantaged Business Enterprise (DBE) project participation to FAA Civil Rights Connect including all calculations and background information for review and approval. Assist and coordinate with independent auditors in locating appropriate documents for performing A-133 annual audit. In addition to finding appropriate project files, answer questions as required. Provide assistance to the CLIENT in assessing, costing, and updating the five -year Capital Improvement Plan for submittal to State Division of Aeronautics. Provide Project Management during this phase (approximately 2-month duration) including CLIENT, FAA, State Division of Aeronautics, and J-U-B team communication and coordination; monthly invoicing; project planning; regular monitoring of project status, budget, and schedule; on- going document handling and filing. Prepare and submit one (1) FAA Quarterly Performance Reports and one (1) Fiscal Year End Financial FAA 271 and 425 forms during this phase of the project. Attend one (1) status update meetings with the Airport manager by teleconference during this phase of the project in order to keep management and County abreast of the progress of the project. Discussions will include budget and schedule updates. Assist CLIENT in preparation and processing Request for Reimbursement (RFR) by submitting data as required. It is anticipated that J-U-B will prepare and process one (1) set of RFR ‘packages’