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01.2026 AFS KC and HopeSource
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2026-01-20 10:00 AM - Commissioners' Agenda
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01.2026 AFS KC and HopeSource
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Last modified
1/15/2026 12:51:00 PM
Creation date
1/15/2026 12:47:26 PM
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Meeting
Date
1/20/2026
Meeting title
Commissioners' Agenda
Location
Commissioners' Auditorium
Address
205 West 5th Room 109 - Ellensburg
Meeting type
Regular
Meeting document type
Supporting documentation
Supplemental fields
Item
Request to Approve a Resolution to Authorize Agreements for Services for Recipients of 1/10 Funds
Order
5
Placement
Consent Agenda
Row ID
140200
Type
Resolution
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ATTACHMENT "B" <br />COMPENSATION <br />THE COUNTY WILL NOT PROCESS PAYMENT FOR SERVICES RENDERED UNDER THIS AGREEMENT UNTIL <br />CONTRACTOR SUBMITS A COMPLETED W-9 (SEE ATTACHMENT "F"). <br />As full compensation for satisfactory performance of the work described in Attachment "A", and within <br />thirty (30) days of receiving Contractor's itemized invoice, the County shall pay Contractor the following amount(s) <br />plus any applicable taxes as detailed in Contractor's invoice: $357,768 in addition to $412,027.37 remaining from <br />the terminated contract, minus amounts billed through that contract prior to termination for the months of <br />October, November, and December 2025. <br />All expenses must be necessary and directly related to the scope of work as outlined in Attachment A. <br />Contractor will refer to their approved budget document submitted through the funding request process for line - <br />item expenses. Unless otherwise provided herein, Contractor shall be solely responsible for Contractor's travel <br />and related expenses. <br />Allowable Program Pool Support expenses must be expenses that are incurred while directly supporting <br />the Scope of Work in Attachment A. General operations costs that do not directly support the Scope of Work in <br />Attachment A are not considered allowable as Program Pool Support costs. <br />Administrative/indirect costs are limited to expenses incurred for common or joint purposes and in support <br />of all programs. These costs include, but are not limited to, salaries for administrative staff time, utilities, building <br />rent and maintenance, telephone and internet service, and other such expenses that are necessary to support <br />the contractor as a whole. <br />The purchase of food or beverages, clothing, and incentives is not an allowable expense, unless <br />authorization is received by Kittitas County in advance of the expenditure, in writing. <br />Any uses of these funds outside of the listed allowable uses must be approved by Kittitas County in advance <br />of the expenditure, in writing. <br />All funding is based on local tax and fee revenue. If local economic conditions result in insufficient funds to <br />compensate at the stated levels, the County reserves the right to renegotiate funding amounts to remain within <br />available revenue balances. The County will notify the Contractor immediately if financial forecasting or actuals <br />indicate such a circumstance. <br />All funds must be spent by December 31, 2027. No extension of the funding period will be granted. <br />Reimbursement Procedures <br />A. The Contractor shall submit backup for services due once a month, which shall be emailed to Katie <br />Odiaga, Kittitas County Public Health Department, at katie.odiaga a co.kittitas.wa.us. <br />B. ALL backup must be submitted by the Last day of the month following the calendar month in which <br />services were delivered. <br />C. The Contactor must provide adequate backup documentation to support each reimbursement request. <br />This includes a general ledger from the financial accounting system detailing transactions and <br />expenditure dates for allowable activities within the period of performance. Payroll expenses must show <br />Kittitas County Agreement for Services (rev. 5/14/25) <br />Page 4 of 23 <br />
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