R2025-156 - Laserfiche WebLink

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c. provide for the review of the documentation supporting claims paid and for its approvat of al.t checks or warrants issued in payment of ctaims at its next regularty scheduled pubtic meeting; and d. Shatt require that if, upon review, it disapproves some ctaims, the auditing officer and the officer designated to sign the checks shal,t jointty cause the disapproved ctaims to be recognized as receivabtes of the District and to pursue collection ditigentty until the amounts disapproved are cottected or untiI District Commissioners are satisfied and approves the ctaims. 11. The District is responsibte for ensuring its expenditures are appropriate and compty with attfederat and state laws and regutations- 12-The District shatt adopt and adhere to adequate processes, procedures, and controts in place to prevent the misuse or loss of public funds from the revolving imprest account, which must inctude, but is not timited to, the fottowing: Att expenditures from the imprest account must be processed in accordance with the Washington State Budgeting, Accounting, and Reporting System (BARS), and federat and state [aw. The originat copy of alt invoices and supporting documentation shal'L be on fite at the District office. The auditing officer shalt review invoices received, note the date received and ctearly indicate the account to which the expenditures are to be posted' The auditing officer shatt review atl invoices to be presented for payment' Checks shatt be signed by the auditing officer and the chief. The auditing officer shatt provide the District Commissioners with a copy of the imprest reconciliation of the revotving imprest account monthty' The District witt furnish to Kittitas county Auditor/Kittitas county Treasurer a copy of the imprest account bank statements monthty. The revolving imprest account shatt be replenished monthty in the amount equa[ to the approved invoices Paid. No receipt other than approved reptenishments and increases to the authorized balance may be deposited into the account- The account may never be used for personat cash advances, loans or expenditures Furnish the County Auditor with a copy of an executed District Resolution evidencing the adoption of these poticies, procedures, and controts. 13. This lnterlocatAgreement shatt not create a separate tegaI or adminlstrative entity, nor provide for the acquisition or disposat of property other than set forth herein- 14. The Kittitas County Auditor shat! continue to serve as administrator for administering the terms, promises, and conditions of this lntertocat Agreement. lnterlocal Agreement Page 4 of 5 s. b. c. d. e. t. g. h. J. k.