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be submitted on the next scheduled reimbursement due date contained in the Timellne. Any <br />request for a waiver or extension of a due date in the Timeline will be treated as a request for <br />Amendment of the Agreement. This request must be submitted to the Department Key Personnel <br />sufflclently in advance of the due date to provide adequate time for Department review and <br />consideration and may be granted or denied within the Department's sole discretion. <br />h. All work under this Agreement must end on or before the Grant Agreement End Date, and the <br />final reimbursement request must be submitted to the Department within the time period notated <br />In the Timellne (Attachment F) except as otherwise authorized by either (1) written amendment <br />of this Agreement or (2) written notification from the Department to the Subrecipient to provide <br />additional time for completion of the Subreciplent's subproject(s), If funds are not required, the <br />Subreciplent shall notify the Department Key Personnel, <br />1. All costs for equipment and supplies must be incurred, and items received, before the Grant <br />Agreement End Date. <br />- j; - Failure-to-submit-tirriely; accurate, -and -complete reports -and reimbursement requests required <br />by this Agreement (including, but not limited to, those reports in the Timeline [Attachment Fj) will <br />prohibit the Subrecipient from being reimbursed until such reports are submitted and the <br />Department has had reasonable time to conduct its review. <br />k. Final reimbursement requests will not be approved for payment until the Subrecipient is current <br />with all reporting requirements contained in this Agreement. <br />I. For SH8P and UASI Subrecipients, a written amendment will be required if the Subrecipient <br />expects cumulative transfers among subproject totals, as Identified in the Budget (Attachment E), <br />to exceed ten percent (10%) of the Grant Agreement Amount. If a Subrecipient has only one <br />subproject, cumulative transfers among solution areas within the subproject that exceed ten <br />percent (10%) of the Grant Agreement Amount shall require an amendment to this Agreement. <br />Any changes to budget totals not in compliance with this paragraph will not be reimbursed without <br />approval from the Department. <br />m. For OPSO Subrecipients, any deviations from the approved, direci budget categories will require <br />additional -federal -approvals and -possibly -a -written -amendment— --- -- <br />n. Subrecipients shall only use federal award funds under this Agreement to supplement existing <br />funds and will not use them to replace (supplant) non-federal funds that have been budgeted for <br />the same purpose. The Subrecipient may be required to demonstrate and document that the <br />reduction in non-federal resources occurred for reasons ether than the receipt or expected reoeipt <br />of federal funds. <br />a. With each reimbursement request, the Subrecipient shall report how the expenditures, for which <br />reimbursement is sought, relate to the Work Plan (Attachments D-1, D-2) activities in the format <br />provided by the Department. <br />b. With the final reimbursement request, the Subrecipient shall submit to the Department Key <br />Personnel a final report (in the format provided by the Department) describing all completed <br />activities under this Agreement. <br />c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act <br />(FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section <br />6202(a) of Public Law 110-252 (see 31 U,S.C. 6101 note) and complete and return to the <br />Department an Audit Certification/FFATA Form. This form is required to be completed once per <br />calendar year, per Subrecipient, and not per agreement. The Department's Contracts Office will <br />request the Subrecipient submit an updated form at the beginning of each calendar year in which <br />the Subreclpient has an active agreement. <br />d. To document cornpliam e, with the National Incident Management System (NiMS), the <br />Subrecipient shall complete the annual NIMS survey conducted by Washington Emergency <br />Management Division (EIVID). <br />DHS-FEMA-HSCaP-SHSP FY24 Page 4 of 40 Kittitas County, E25-224 <br />