SH24-025 FFY24 E25-224 HSGP (SHSP) all partially signed

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iii. The Subrecipient small be responsible to the Department for ensuring that all 24HSGP federalaward funds provided to its subrecipients are used in accordance with applicable federal and state statutes and regulations, and the terms and conditions of the federal award set forth in Attachment C of this Agreement. iv. The Subrecipient must fallow their own policies and procedures to eliminate or reduce the impact of conflicts of interest when making subawards, adhering to any applicable federal or state statutes or regulations. Any real or potential conflicts of interest must be reported to the Department in writing upon discovery. 2. BUDGET, REIMBURSEMENT, AND TIMELINl, a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing, equipment, and other goods and services or other budget categories will be reimbursed on an actual cost basis upon completion unless otherwise provided in this Agreement. b. The maximum amount of all reimbursement requests permitted to be submitted under this Agreement, including the final reimbursement request, is limited to and shall not exceed the total Grant Agreement Amount. c. If the Subrecipient chooses to include indirect costs within the Budget (Attachment E), additional documentation Is required based on the applicable situation. As described in 2 CFR 200,414 and Appendix Vtl to 2 CFR 200: 1. If the Subreciplent receives direct funding from any Federal agency(ies), documentation of the rate must be submitted to the Department Key Personnel per the following: A. More than $35 million, the approved Indirect cost rate agreement negotiated with its federal' cognizant agency. B. mess than $35 million, the indirect cost proposal developed in accordance with Appendix VI1 of 2 CFR 200 requirements; il, if the Subreciplent does not receive direct federal funds (i.e., only receives funds as a subreciplent), the Subreciplent must either elect to charge a de minimis rate of ten ryerc rit 0 or o o modified total direct casts or choose to negotiate a higher rate with the Department. If the latter is preferred, the Subrocip ent must contact Department Key Personnel to request approval from F'EMA per 2 CFR 206.102(b). d, For travel costs, the Subrecipient shall comply with 2 CFR 266.475 and should consult their internal policies, state rates set pursuant to RCW 43.03,050 and Ri W 43,0.g60 as now existing or amended, and federal maximum rates set forth at hgps://www.a w.a a g v, and follow the most restrictive. If travel costs exceed set state or federal limits, travel costs shall not be reimbursed without prior written approval by Department Key Personnel. All International travel requires prior FEMA approval. e. Reimbursement requests will include a properly completed State A-19 invoice Form and Reimbursement Spreadsheet (in the format provided by the Department) detailing the expenditures for which reimbursement Is sought. Reimbursement requests must be submitted to RelmbursementsO.mll.wa.gov no later than the due dates listed within the Timeline (Attachment F). Reimbursement request totals should be commensurate to the time spent processing by the Subreelpient and the Department. f. Receipts and/or backup documentation for any approved items that are authorized under this Agreement must be maintained by the Subrecipient consistent with record retention requirements of this Agreement and be made available upon request by the Department and auditors. g. The Subrecipient must request prior written approval from Department Key Personnel to waive or extend a due date in the Timeline (Attachment 1=). Waiving or missing deadlines serves as an Indicator for assessing an agency's level of risk of noncompliance with the regulations, requirements, and the terms and conditions of the Agreement and may increase required monitoring activities. For waived or extended reimbursement due dates, all allowable casts should g1-I8MFFMA-M8GP•SFFI8P-FY24 rage 3 of 48 Kittitas County, E25-224