Resolution 2025-024 - Laserfiche WebLink

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c. Provide for the review of the documentation supporting ctaims paid and for its approval of att checks or warrants issued in payment of ctaims at its next regularty scheduted pubtic meeting; and d. Shatt require that if, upon review, it disapproves some ctaims, the auditing officer and the officer designated to sign the checks shatt jointty cause the disapproved claims to be recognized as receivabtes of the District and to pursue co[tection ditigentty untit the amounts disapproved are coltected or untit District Commissioners are satisfied and approves the claims. 1 1 . The District is responsibte for ensuring its expenditures are appropriate and compty with atl federaI and state laws and regutations. 12.The District shatt adopt and adhere to adequate processes, procedures, and controls in pl.ace to prevent the misuse or loss of pubtic funds from the revolving imprest account, which must inctude, but is not timited to, the fottowing: a. Att expenditures from the imprest account must be processed in accordance with the Washington State Budgeting, Accounting, and Reporting System (BARS), and federat and state [aw. b. The originat copy of att invoices and supporting documentation shatl be on fite at the District office. c. The auditing officer sha[[ review invoices received, note the date received and ctearty indicate the account to which the expenditures are to be posted. d. The auditing officer shatl review atl invoices to be presented for payment. e. Checks shatt be signed by the auditing officer and the chief. L The auditing officer shatt provide the District Commissioners with a copy of the imprest reconcitiation of the revolving imprest account monthty. g. The District witt furnish to Kittitas County Auditor/Kittitas County Treasurer a copy of the imprest account bank statements monthly. h. The revotving imprest account shatt be reptenished monthty in the amount equat to the approved invoices paid. i. No receipt other than approved reptenishments and increases to the authorized batance may be deposited into the account. j. The account may never be used for personal cash advances, loans or expenditures k. Furnish the County Auditor with a copy of an executed District Resolution evidencing the adoption of these poticies, procedures, and controls. 13. This tnterl.ocal.Agreement shatl. not create a separate Legal or administrative entity, nor provide for the acquisition or disposal of property other than set forth herein. 14. The Kittitas county Auditor shatt continue to serve as administrator for administering the terms, promises, and conditions of this tnterlocaI Agreement. lnterlocal Agreement Page 3 of 5