PSA Between KCPHD and HopeSource Cold Weather Shelter (2)

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a top priority, and the following procedures outline how CWS addresses dietary restrictions and food safety to prevent allergic reactions and other food-related health issues. 1. ldentifying Dietary Restrictions During lntake: As part of the intake process, the lntake Specialist will ask guests about any known food allergies or severe dietary restrictions (e.g., allergies to peanuts, shellfish, gluten, etc.). Documenting Allergies: Any identified food allergies will be noted in the guest's intake record and shared with relevant staff and volunteers involved in food preparation and serving. Staff will add this client and allergy to a list that is accessible when preparing and distributing meals. 2. Meal Preparation and Serving Protocol . Clear Labeling: All meals served at CWS will be clearly labeled with common allergens, such as dairy, peanuts, gluten, or shellfish. Volunteers and staff should ensure guests are aware of the contents of each meal before it is served. r Communication with Guests: Prior to serving meals, staff and volunteers will remind guests to inform them of any food allergies or intolerances. Guests will be encouraged to ask questions about ingredients if they have concerns about potential allergens. 3. Food Safety Protocofs: Staff and volunteers will take precautions to avoid cross-contamination allerqens during food preparation. For example, surfaces and utensils used for preparing allergen- containing foods will be cleaned and sanitized before being used for other items. 4. Guest Responsibility: While CWS strives to prevent allergic reactions, guests are responsible for managing their own dietary needs and should avoid foods they know could cause an allergic reaction. CWS does not provide specialized meals but ensures that guests are informed about the ingredients in the meals served. 5. Emergency Response: ln the event of an allergic reaction, staff will follow the CWS medical emergency procedures. Staff or volunteers will call 91"1 immediately if a guest shows signs of a severe allergic reaction (e.g., difficulty breathing, swelling, or anaphylaxis). lnventorv and Su lv Manapement Efficient inventory and supply management at CWS ensures that the shelter is well- stocked and can meet the needs of all guests throughout the cold weather season. The following guidelines outline how inventory is maintained, tracked, and replenished. lnitialStock Setup: Pre-Season Assessment: Before the shelter opens for the season, the Program Manager, with the support of the CWS Coordinator, conducts a thorough inventory assessment. a a Version last reviewed on {date} 16