Resolution 2024-188 - Laserfiche WebLink

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disapproved ctaims to be recognized as receivabtes of the District and to pursue cottection ditigentty untilthe amounts disapproved are cottected or until District Commissioners are satisfied and approves the ctaims. 11, The District is responsibte for ensuring its expenditures are appropriate and compty with at[ federaI and state laws and regu[atiorrs. 12. The District shatt adopt arrd adhere to adequate processes, procedures, and controls in ptace to prevent the misuse or loss of pubtic funcls from the revotving imprest account, which must inctucle, but is not Limited to. the fottowing: a. Att expenditures from the imprest account must be processed in accordance witlr the Washington State Budgeting, AccoLinting, and ReportingSystem (BARS), and federaI and state law. o. The originat copy of att invoices and supporting documentation shatt be on fi[e at the Districi oifice. c. The auditing officer shatl review invoices received, note the date received and clearty inclicate the account to vvhich the expenditures are to be posted. d, The auditing otficer sha[[ re'riew att invoices to be presentecl for payment. e. Checks shatt be signecl by the auditingofficer and one board member. f . The auditing atticer shatt provide the District Commissioners with a copy of the imprest reconcitiation of the revolving imprest accollnt monthty.g. The District witl furnish to Kittitas County AuditorlKittitas County Treasurer a copy of the imprest account ilank statements month[y. h. The revolving imprest account shalt be reptenished serni-monthty in the anrount equai to the approved invoices paid. i. No receipt other than approved reptenishments and increases to the authorized batance nray be clepositecl into the account.j. Theaccountmayneverbeusedfor personaI cashadvances, loansor expend itures k. Furnish the County Auditor atrd Treasurers Office wlth a copy of an executed District Resolt-ttion evidencing the adoption of these policies, procedures, anci controts. 13. This tntertocal Agreement shal.[ not create a separate iegat or adrninistrative entily, nor protride for the acquisition or disposai of property other than set forth herein. 14. The Kiftitas County Auditor shatl serve as administrator for administering the terms, promises, and conditiorrs of this lntertocat Agreement. 15. Att parties to this lntertocal Agreement agree to provide mutuat cooperation ancl make good faith efforts to assistorre another in fulfittingthe terms of this agreement. 16. The parties to this lnterlocaI Agreenrent do not intend to assume any contractual obtigations to anyone other than the parties to th js lnterlocat Agreement. The parties do not intend that there be any third-party berreficiaries. 17. NopartiestothistntertocatAgreementshaLthavetherighttotransferorassigrr,in whote or in part, any or att of its obLigations ancl rights hereunder without the prior lnterlocal Agreement Page 4 of 5