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Special Terms and Conditions <br />County for all invoices submitted pursuant to this section within forty five (45) days following postingof required information. <br />d' clients will be assisted in accessing DVR services per the DDA/DVR MoU. client services shall notbe reimbursed underlhis^froo_r.ap Agreement when the same services are paid for under theRehabilitation Act of 1973 by DVR, Public Law g4-142 or any other source ,it puUli" or privatefunding. <br />e' Reimbursement of Client Services: A claim for each Client is made on the AWA system byindicating the number of service units delivered to each Client listed and the iee.plr unit. Units aredefined as: <br />(1) An "Hour" is at least fifty (50) minutes of direct service. partial hour to the quarter may berecorded. <br />(2) A"Day" is at least four (4) hours of direct service and will only be used in connection with AdultDay Care reimbursement, <br />(3) A "Month" represents a minimum of at least fifty (50) minutes of direct service for CDSreimbursement. <br />f' Program Administration: The county will provide program administration and coordination includingsuch activities as plannilq, b_udgeting, contracting, m"onitoring, and evaluation. Monthly claims foradministration can be 1112 of the maximum arnount identified in Exhibit B under Administration orfor the actual cosls.incurred in the given month but the totalAdministration billed will be the lesserof the two. Administration cost reimbursement will not exceed 7% unless the Assistant Secretary ofDDA approves a request for an exception under chapter sgb-sso wAc. <br />g' The lndividual Employment Phases & Billable Activities document defines the individual Clientservices that DDA reimburses. That document is located on the DSHS Don couniv Best practices <br />Web site at https:i/www.dshs.wa.qov/dda/countv_best_piaciices, <br />h' ][e.Community lnclusion Billable Activities document defines the individual Client servicesDDA reimburses. That document is located on the DSHS DDA County Best practices web site at <br />. <br />i' Timeliness of andj\4odification to Billings: All initiat invoices with signed documentation must bereceived by the DDA Region. within forty{ive (45) calendar days following the last day of the monthin which the service is provided. corretted invoices and documentation including re-posted billinginformation will be. accepted throughout the fiscal V"ai ffilong as they are receiv"ed within sixty (60)gaJeldar days of the associated fiscalyear unlessan extensi6n is approved-ov tt" ooa RegionalAdministrator or designe_e. Payment wilt not be made on any invoice'submittJd p;si sixty (60)calendar days after the program Agreement fiscal year. <br />j' Recovery of Fees:.lf.the County bills and is paid fees for services that DSHS later finds were (a) notdelivered or (b) not delivered in accordance with Program Agreement standards, DSHS shallrecover the fees for those services and the County shall ful[7 cooperate during the recovery. <br />k' Preadmission Screening and Resident !-eyigw (PASRR) Administration: The County may bil foradministration costs as identified in Exhibit B. Monthly claims for administration cost will be basedon the actual PASRR expenditures multiptied by 7%. ' <br />DSHS Central Contract Services <br />1 769CS County Agreement 0E-1 6-2023 <br />Page 16