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DocirSign Envolope lD: 587 BBB36-8920-4 DA2-A383-TADBOAAS4BOC <br />deternrine the rate. Documentation must be on file locally and available to <br />Aoc and state Auditor. The vendor invoices nrust also be on lile locally. <br />2. Professional Services <br />General - Detailed vendor invoice to include detailed description of work <br />perfornred, contract nunrber, hours, and hourly rate or time ancl <br />attendance cards rnust be kept locally. All work must be related to the <br />filing, processing, case management, or direci services rerated to Becca <br />cases and invoice nrust be approved by aulhorizing authority (i.e. courl <br />adminislrator or his or her delegatc) before inclusion in reimbursement <br />request. However, these documents do not need to accomparry thc <br />invoice to Aoc. Thoy should be readily available for audit purposes. <br />Defense Attorney - lnvoice must identify the specific Becca cases for <br />which rcimbursement is requested, hours workecl, and the hourly or flat <br />rate that was charged. These documents do not neecl to accompany tlre <br />invoice to Aoc. Tlrey should be readiry avairable for audit purposes. <br />Prosecutor - lnvoice to include a breakcJown of billable hours/rates working <br />on filed Becca cases or invoice based on a per Becca petition cost to <br />process along with rationale and explanation on how petition cost was <br />deternrined. These documents do not need to acconrpany the invoice toAOC. They should be readily available for audit purposes. <br />a <br />a <br />3. Goods <br />a Supplies <br />Actual costs - supplies should be necessary for Becca case <br />processing or management and nray include consumable supplies. <br />Vendor invoices should be kept locally for audit purposes. <br />costs Allocated by lnternal Administrative Rate - supplies may beallocated, but an internal aclministrative rate rnust be documentecl andapproved by the court administrator. This internal adnrinistrative ratemust be documented with tlre fornrula used to determine the rate.Documentation must be on file and available to Aoc and stateAuditor. The vendor invoices nrust be orr file locally. <br />c <br />a <br />4. Equipment <br />. Actual costs - Reimbursement request cJoes not need to include thevendor invoice if directly related to Becca; however, it nrust be kept locallyand equipme.t is used sorery {or case processing or nlanagement. Anymajor purchase must be approvecl by Aoc proje"ct ManagJr prior to ' <br />purchase' Major purchase is defined as purchase of an itenn where thecost is greater than $500 or wlrere the service/maintenance period on theequipment is greater tha' one year and could exceed $s00 i;l;i"r " ' ' <br />BECCA Guidelines 7 t2OZ3 3 tnRza:oe