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DocirSign Envelopo lD: 587 BBB36-8920-4DA2-A383-TADBOAAB4BOC <br />determine the rate. Documentation nrust be on file locally and available to <br />AOC and State Auditor. The vendor invoices nlust also be on file localiy. <br />2. Professional Services <br />General - Detailed vendor invoice to incllrde detailed description of work <br />pedornred, contract nunrber, hours, and hourly rate or tirne ancl <br />attendance cards rnust be kept locally. All work nrust be related to the <br />filing, processing, case management, or direct services related to Becca <br />cases and invoice nrust be approved by authorizing authority (i.e. court <br />adminislrator or his or her delegate) before inclusion in reimburseme nt <br />request. However, these documents do not need to accompany the <br />invoice to AOC. They should be readily available for auclit purposes. <br />Defense Attorney - lnvoice must identify the specific Becca cases for <br />which reimbursement is requested, hours workecj, and the hourly or flat <br />rate that was charged. These documents do not need to accompany ilre <br />invoice to Aoc. They should be readily available for audit purposes. <br />Prosecutor - lnvoice to include a breakdown of billable hours/rates working <br />on filed Becca cases or invoice based on a per Becca petition cost to <br />process along with rationale and explanation on how petition cost was <br />deternrined. These documents do not need to accon*rpany the invoice to <br />AOC. They should be readily available for audit purposes. <br />a <br />I <br />o <br />a <br />3. Goods <br />O <br />Supplies <br />Actual Costs - Sr-rpplies should be necessary for Becca case <br />processing or nranagement and nray include consumable supplies. <br />Vendor invoices should be kept locally for audit purposes. <br />costs Allocated by lnternal Administrative Rate - supplies may be <br />allocated, but an internal administrative rate must be clocumentecl and <br />approved by the court administrator. This internal aclnrinistrative rate <br />must be documented with the formula used to deternrine the rate. <br />Documentation must be on file and available to Aoc and stateAuditor. The vendor invoices must be on file locally. <br />a <br />4. Equipment <br />* Actual costs - Reimbursenrent request clocs not need to include thevendor invoice if directly related to Becca; however, it must be kept locallyand equipment is used sorery for case processing or management. Anymajor purchase must be approved by Aoc rrojict ManagJr prior to r <br />purchase' Major purchase is defined as purchase of an iiem where thecost is greater tharr $500 or wlrere the service/maintenance period on theequipnrent is greater than one year and courd exceed $500 il, toi"i ' <br />BECCA Guidelines 7 t202J 3 rnRzagoe