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2. <br />Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscat Year <br />(FY) 2022 Emergency Management Petormance Grant (EMPG) document, the <br />Manual, the DHS Award Letter for the Grant in Attachment C, and the federal <br />regulations commonly applicable to DHS/FEMA grants. <br />iii. The Subrecipient shall be responsible to the Department for ensuring that all <br />22EMPG federal award funds provided to its subrecipients, and associated <br />matching funds, are used in accordance with applicable federal and state <br />statutes and regulations, and the terms and conditions of the federal award set <br />forth in Attadrment C of this Agreement. <br />BUDGET, REIIUIBURSEMENT, AND TIMELINEa. l/Vithin the total Grant Agreement Amount, travel, subcontrac{s, salaries, benefits, printing, <br />equipment, and other goods and services or other budget categories will be reimbursed <br />on an actual cost basis upon completion unless otheruise provided in this Agreement. <br />b, The maximum amount of all reimbursement requests permitted to be submitted underthis <br />Agreement, including the final reimbursement request, is limited to and shall not exceed <br />the total Grant Agreement Amount. <br />c. lf the Subrecipient chooses to include indirect costs within the Budget (Attachment F), <br />additional documentation is required based on the applicable situation. As described in 2 <br />CFR 200.414 and Appendix Vllto 2 GFR 200: <br />i. lf the Subrecipient receives direct funding from any Federal agency(ies), <br />documentation of the rate must be submltted to the Department Key Personnel <br />per the following: <br />A. More than $35 million, the approved indirect cost rate agreement <br />negotiated with its federal cognizant agency. <br />B. Less than $35 million, the indirect cost proposal developed in accordance <br />with Appendix Vll of 2 CFR 200 requirements. <br />ii. lf the Subrecipient does nol receive direct federalfunds (i.e., only receives funds <br />as a subrecipient), the Subrecipient must either elect to charge a de minimis rate <br />of ten percent (10%) or 11o/o of modified totaldirect costs or choose to negotiate <br />a higher rate with the Department. lf the latter is preferred, the Subrecipient must <br />contact Department Key Personnel for approval steps. <br />d. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult <br />their internal policies, state rates set pursuant to RCW43.03.050 and RCW43.03.060 as <br />now existing or amended, and federal maximum rates set forth at https://www.gsa.gov, <br />and follow the most restrictive. lf travel costs exceed set state or federal limits, travet coFts <br />shall not be reimbursed without wriften approval by Department Key Personnel. <br />e. Reimbursement requests will include a properly completed State fu19 lnvoice Form and <br />Reimbursement Spreadsheet (in the format provided by the Department) detaiting the <br />expenditures for which reimbursement is sought. Reimbursement requests muit be <br />submitted to Reimbursements@mil.wa.oov no later than the due dates iisted within the <br />Timeline (Attachment E). <br />Reimbursement request totals should be commensurate to the time spent processing by <br />the Subrecipient and the Department, <br />f. Receipts andlor backup documentation for any approved items that are authorized under <br />this Agreement must be maintained by the Subrecipient consistent with record retention <br />requirements of this Agreement and be made available upon request by the Department <br />and auditors. <br />g. The Subrecipient must requestglgg written approval from Departrnent Key Personnel to <br />waive or extend a due date in the Timeline (Attachment E). For waived or extended <br />reimbursement due dates, all allorrable costs should be submitted on the next scheduled <br />DHS-FEMA-EMPG-FY22 Page 3 ot 39 Kittitas Coung,E23-1U