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3. <br />4. <br />reimbursement due date contained in the Timeline. Waiving or missing deadlines serves <br />as an indicator for assessing an agency's level of risk of noncompliance with the <br />regulalions, requirements, and the terms and conditions of the Agreement and may <br />increase required monitoring activities. Any request for a waiver or extension of a due dat6 <br />in the Timeline will be treated as a request for Amendment of the Agreement. This request <br />must be submitted to the Department Key Personnel sufficiently in advance of the due <br />date to provide adequate time for Department review and consideration and may be <br />granted or denied within the Department's sole discretion. <br />h. All work under this Agreement must end on or before the Grant Agreement End Date, and <br />the final reimbursement request must be submitted to the Deparlment within forty-five (45) <br />days after the Grant Agreement End Date, except as otherwise authorized by either (1) <br />written amendment of this Agreement or (2) vwitten notilication from the Department to the <br />Subrecipient to provide additionaltime for completion of the Subrecipient's project(s), <br />i. No costs for purchases of equipmenUsupplies will be reimbursed until the related <br />equipmenUsupplies have been received by the Subrecipient, its contractor, or any non- <br />federalentity to which the Subrecipient makes a subaward and is invoiced by the vbndor. <br />j. Failure to submit timely, accurate, and complete reports and reimbursement requests as <br />required by this Agreement (including, but not limited to, those reports in the Timeline) will <br />prohibit the Subrecipient from being reimbursed until such reports and reimbursement <br />requests are submitted and the Department has had reasonabletimeto conduct its review. <br />k. Final reimbursement requests will not be approved for payment untilthe Subrecipient is <br />cunent with all reporting requirements contained in this Agreemenl. <br />L A writlen amendment will be required if the Subrecipient expects cumulative transfers to <br />approved, direct budget categories, as identified in the Budget (Attachment F), to exceed <br />ten percent ('lO%) of the Grant Agreement Amount. Any changes to budget category totals <br />not in compliance with this paragraph will not be reimbursed without ipprovat fr6m the <br />Department. <br />m. Subrecipients shall only use federal award funds under this Agreement to supplement <br />existing tunds and will not use them to replace (supptant) non-federal funds that have been <br />budgeted for the same purpose. The Subrecipient may be required to demonstrate and <br />document that a reduction in non-federal resources occurred for reasons other than the <br />receipt or expected receipt of federal funds. <br />REPORTINGa- \Mth each reimbursement request, the Subrecipient shall report how the expenditures, for <br />which reimbursement is sought, relate to the Work Plan (Attachment D) activities in the <br />format provided by the Department. <br />b. \Mth the final reimbursement request, the Subrecipient shall submit to the Department Key <br />Personnel a final report describing all completed activities under this Agreement. <br />c. The Subrecipient shall comply with the Federal Funding Accountabilily and Transparency <br />Act (FFATA) and related OMB Guidance consistentwith Public Law 109-282 as amended <br />by section 62O2(a) of Public Law 110-252 (see 31 U.S.C. 6'101 note) and comptete and <br />return to the Department an Audit Certification/FFATA Form. This form is required to be <br />completed once per calendar year, per $ubrecipient, and not per agreement. The <br />Department's Contracts Office will request the Subrecipient submit an updated form at the <br />beginning of each calendar year in which the Subrecipient has an active agreement. <br />EQUIPMENT AND SUPPLY MANAGEMENTa. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward <br />shall comply with 2 CFR 200.317 through 200.327 , and all Washington State procurement <br />statutes, when procuring any equipment or supplies under this Agreement, 2 CFR 200.31 3 <br />for_ management of equipment, and 2 CFR 200.314 for management of suppties, to <br />include, but not lirnited to: <br />DHS-FEMA.EMPG.FY22 Page 4 of 39 Kittitas County,E2rl&r