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projectsstartedbeforecompletionoftheEHPreviewprocessandreceiptofapprovalbytheSubrecipientwillnotbereimbursed.6.PROCUREMENTa.TheSubrecipientshallcomplywithallprocurementrequirementsof2CFRPart200.317through200.327andasspecifiedintheGeneralTermsandConditions(AttachmentB,A.10).b.Forallsolesourcecontractsexpectedtoexceed$250,000,theSubrecipientmustsubmittotheDepartmentforpre-procurementreviewandapprovaltheprocurementdocuments,suchasrequestsforproposals,invitationsforbidsandindependentcostestimates.Thisrequirementmustbepassedontoanynon-federalentitytowhichtheSubrecipientmakesasubaward,atwhichpointtheSubrecipientwillberesponsibleforreviewingandapprovingsolesourcejustificationsofanynon-federalentitytowhichtheSubrecipientmakesasubaward.7.SUBRECIPIENTMONITORINGa.TheDepalimentwillmonitortheactivitiesoftheSubrecipientfromawardtocloseout.ThegoaloftheDepartment'smonitoringactivitieswillbetoensurethatagenciesreceivingfederalpass-throughfundsareincompliancewiththisAgreement,federalandstateauditrequirements,federalgrantguidance,andapplicablefederalandstatefinancialregulations,aswellas2CFRPart200SubpartF.b.Todocumentcompliancewith2CFRPart200SubpartFrequirements,theSubrecipientshallcompleteandreturntotheDepartmentanAuditCertification/FFATAform.Thisformisrequiredtobecompletedoncepercalendaryear,perSubrecipient,andnotperagreement.TheDepartment'sContractsOfficewillrequesttheSubrecipientsubmitanupdatedformatthebeginningofeachcalendaryearinwhichtheSubrecipienthasanactiveagreement.c.Monitoringactivitiesmayinclude,butarenotlimitedto:viii.Reviewoffinancialandperformancerepodsix.MonitoringanddocumentingthecompletionofAgreementdeliverablesx.Documentationofphonecalls,meetings(e.g.agendas,sign-insheets,meetingminutes),e-mailsandcorrespondencexi.ReviewofreimbursementrequestsandsupportingdocumentationtoensureallowabilityandconsistencywithAgreementworkplan,budget,andfederalrequirementsxii.ObsentationanddocumentationofAgreementrelatedactivities,suchasexercises,training,events,andequipmentdemonstrationsxiii.On-sitevisitstoreviewequipmentrecordsandinventories,toverifysourcedocumentationforreimbursementrequestsandperformancereports,andtoverifycompletionofdeliverables.d.TheSubrecipientisrequiredtomeetorexceedthemonitoringactivities,asoutlinedabove,foranynon-federalentitytowhichtheSubrecipientmakesasubawardasapass-throughentityunderthisAgreement.e.Compliancewillbemonitoredthroughouttheperformanceperiodtoassessrisk.ConcernswillbeaddressedthroughaCorrectiveActionPlan.8.LIMITEDENGLISHPROFICIENCY(CIVILRIGHTSACTOF1964TITLEVI)a.TheSubrecipientmustcomplywiththeTitleVIoftheCivilRightsActof1964(TitleVI)prohibitionagainstdiscriminationonthebasisofnationalorigin,whichrequiresthatsubrecipientsoffederalfinancialassistancetakereasonablestepstoprovidemeaningfulaccesstopersonswithlimitedEnglishproficiency(LEP)totheirprogramsandservices.ProvidingmeaningfulaccessforpersonswithLEPmayentailprovidinglanguageassistanceservices,includingoralinterpretationandwrittentranslation.ExecutiveOrderDHS-FEMA-EMPG-FY22Page8of39KittitasCounty,E23-184