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HomelandSecurity(DHS)NoticeofFundingOpportunity(NOFO)FiscalYear(FY)2022EmergencyManagementPerformanceGrant(EMPG)document,theManual,theDHSAwardLetterfortheGrantinAttachmentC,andthefederalregulationscommonlyapplicabletoDHS/FEMAgrants.iii.TheSubrecipientshallberesponsibletotheDepartmentforensuringthatall22EMPGfederalawardfundsprovidedtoitssubrecipients,andassociatedmatchingfunds,areusedinaccordancewithapplicablefederalandstatestatutesandregulations,andthetermsandconditionsofthefederalawardsetforthinAttachmentCofthisAgreement.2.BUDGET,REIMBURSEMENT,ANDTIMELINEa.WithinthetotalGrantAgreementAmount,travel,subcontracts,salaries,benefits,printing,equipment,andothergoodsandservicesorotherbudgetcategorieswillbereimbursedonanactualcostbasisuponcompletionunlessotherwiseprovidedinthisAgreement.b.ThemaximumamountofallreimbursementrequestspermittedtobesubmittedunderthisAgreement,includingthefinalreimbursementrequest,islimitedtoandshallnotexceedthetotalGrantAgreementAmount.c.IftheSubrecipientchoosestoincludeindirectcostswithintheBudget(AttachmentF),additionaldocumentationisrequiredbasedontheapplicablesituation.Asdescribedin2CFR200.414andAppendixVilto2CFR200:i.IftheSubrecipientreceivesdirectfundingfromanyFederalagency(ies),documentationoftheratemustbesubmittedtotheDepadmentKeyPersonnelperthefollowing:A.Morethan$35million,theapprovedindirectcostrateagreementnegotiatedwithitsfederalcognizantagency.B.Lessthan$35million,theindirectcostproposaldevelopedinaccordancewithAppendixVllof2CFR200requirements.ii.IftheSubrecipientdoesnotreceivedirectfederalfunds(i.e.,onlyreceivesfundsasasubrecipient),theSubrecipientmusteitherelecttochargeademinimisrateoftenpercent(10%)or10%ofmodifiedtotaldirectcostsorchoosetonegotiateahigherratewiththeDepartment.Ifthelatterispreferred,theSubrecipientmustcontactDepartmentKeyPersonnelforapprovalsteps.d.Fortravelcosts,theSubrecipientshallcomplywith2CFR200.475andshouldconsulttheirinternalpolicies,stateratessetpursuanttoRCW43.03.050andRCW43.03.060asnowexistingoramended,andfederalmaximumratessetforthathttps://www.qsa.qov,andfollowthemostrestrictive.Iftravelcostsexceedsetstateorfederallimits,travelcostsshallnotbereimbursedwithoutwrittenapprovalbyDepartmentKeyPersonnel.e.ReimbursementrequestswillincludeaproperlycompletedStateA-19InvoiceFormandReimbursementSpreadsheet(intheformatprovidedbytheDepartment)detailingtheexpendituresforwhichreimbursementissought.ReimbursementrequestsmustbesubmittedtoReimbursements@mil.wa.govnolaterthantheduedateslistedwithintheTimeline(AttachmentE).ReimbursementrequesttotalsshouldbecommensuratetothetimespentprocessingbytheSubrecipientandtheDepartment.f.Receiptsand/orbackupdocumentationforanyapproveditemsthatareauthorizedunderthisAgreementmustbemaintainedbytheSubrecipientconsistentwithrecordretentionrequirementsofthisAgreementandbemadeavailableuponrequestbytheDepartmentandauditors.g.TheSubrecipientmustrequestpwrittenapprovalfromDepartmentKeyPersonnettowaiveorextendaduedateintheTimeline(AttachmentE).Forwaivedorextendedreimbursementduedates,allallowablecostsshouldbesubmittedonthenextscheduledDHS-FEMA-EMPG-FY22Page3of39KittitesCounty,E23-184