Ammendment to FFY21 EMPG-ARPA Emergency Management Grant Agreement

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consideration, along with supporting doermentation so FEMA maydetermine whetherthe proposed project has the potential to impact environmental re-sources and/or historic properties. d. The Subrecipienl agrees that to receive any fuderal preparedness funding, all EHp compliance requirements outlined in applicable guidance musl be mel. The EHP review process must be completed and FEiIA approval received by the Subreclplent before any work is started for which reimbursement will be later requesled. Exp6nditures for projects started before completign of the EHP review process and receipt 6f approval by the Subrecipient will not be reimbursed. 6. PROCUREiIEI{Ta. The Subracipient shall comply with all procurement requirements of 2 CFR Part 2OO.71T 1nr9-ugh 200.327 and as specified in the GeneralTerms and Conditions (Attachment B, 4.10). b. For allsole source conlrads expec-ted to exceed $250,000, the Subreci;rient must submit to the Deparfnent for pre'procurement review and approval the procuriment documents, such as requests for proposals, invitations for bids and indepenilent cost estimates. This requlrement must be passed on to any non-fuderal entity to which tte Subrecipient makesa subaward, at which poinl the Subrecipient will be responsible for reviewing and approving sole soure justifications of any non-federal entity to which the Subrecipient makes a eubaurard. 7. SUBRECIPIENT MONITORIT{Ga- The Departmentwillmonitorthe activitiesof the Subrecipientftom award to closeoul. The gogl of the Departmelt's monitoring adivities will be to ensure that agencies recaiving federal pass"through funds are in complianoe with this Agreemenl, fedcial and state audf, requirements, federal grant guidan@, and applicable federal and state financial regulations, as well as 2 CFR Pan 200 Subpail F. b. To document compliance u,ilh 2 GFR Pail 200 Subpart F requlrements, the Subrecipient shall complele and retum to the Depaftnent an Audit Certification/FFATA form. Thisiormis requhed to be completed once per calendar year, per subrecipient, and not per agreemg$ The Depadment's Contrac{s Office will request the Subrecipient submil an updaled form at the beginning of eacfi calendar year in whicfr the SubrLcipient has an active agreement. c. Monitodng activities may include, but are nol limited to: i. Review of financial and parformance reports ii. Monitoring and documenting the completion of Agreement deliverables iii. Documentation.of phone calls, medings (e.9. agendag sign-in sheets, meeting minutes), emails and conespondence iv. Review of reimbursement requesits and supporting documentation to ensure allow-ability and consistency wlth Agreement work plan, budget, and federal requirements v. Observation and documentation of Agreement related activities, such as €xercises, training, events, ard equipment demonstrations vi. On-site visils to review equipment records and innentofieg to vedfy source documentalion for reimbursement requests and performance reporb, anti to veriff completlon of del iverables. d. The Subreciplent is required to meef or excecd the monitoring actMties, as outlined above, for any nonfederal enti$ to which the Subrecipient makes a subaward as a pass- through entity under this Agreement. o. Compliance will be monitored throughoutthe performance period to assess dsk. Concerns will be addressed through a Gorredive Ac{ion Plan. OH$FEMA-EMPG-ARPA'FY21 Page Eof 34 Kitttss County Sheriffs Ofltce EM, En-M