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of Homel and Secu rity (DHS) Notice of F u nding Qpportu nity (NO FO ) F isca! year (FY) 2021 Emergency Management Pefformance Grant (EMPG) document, the Manual, the DHS Award Letter tor Grant No. EMS-2021-EP-0OA0B-S07 in Attachment C, and the federal regulations commonly applicable to DHS/FEMA grants. iii. The Subrecipient shall be responsible to the Department for ensudng that all 21EMPG-ARPA federal award funds provided to its subracipients, and associated matching funds, are used in accordance with applicable federal and state statutes and regulations, and the terms and conditions of the federal award set forth in Attachment C of this Agreement. 2. BUDGET, REIMBURSEMENT, AND TIMELINEa. Within the total Grant AgreementAmount, travel, subcontracts, salaries, benefits, printing, equipment, and other goods and services or other budget categories will be reimburset on an actualcost basis upon completion unless otherwise provided in this Agreement. b. The maximum amount of all reimbursemenl requests permitted to be submitted underthis Agreement, including the final reimbursement request, is limited to and shall not exceed the total Grant Agreement Amount. c. lf the Subrecipient chooses to include indirect costs within the Budget (Attachment F), additional documentation is reguired based on the applicable situation. Ri described in'C CFR 200,414 and Appendix Vllto 2 CFR 200: i. lf the Subrecipient reoeives direct funding from any Federal agency(ies), documentation of the rate must be submitted to the Department Key Personnel per the following: \ A. More than $35 million, the approved indirect cost rate agreement negotiated with its federal cognizant agency. B. Less than $35 million, the indirect cost proposaldeveloped in accordance with Appendix Vtt of 2 CFR 200 requirements. ii. lftheSubrecipientdoes notreceivedirectfederalfunds (i,e,, only receivesfunds as a subrecipient), the Subrecipient must either elect to charge a de minimus rate of ten percent (10o/ol or 1oo/o of modified total direst costs or choose to negotiate a higher rate with the Department. lf the latter is prefened, the Subrecipient must contac't Department Key Personnelfor approvat steps. d, For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult their internal policies, state rates set pursuant to RCW43.03.050 and RCW43.03.060 as now existing or amended, and federal maximum rates set forth at https://www,osg.qov, and followthe most restrictive. lf travelcostsexceed setstate orfedeEltimGlEGi-Costs shall not be reimbursed without written approval by Departmenl Key personnel. e. Reimbursement requests will include a properly completed State A-19 lnvoice Form and Reimbu.rsement Spreadsheet (in the format provided by the Department) detailing the expenditures for which reimbursement is sought. Reimbursement requests muit be submitted to Reimbursgmgnts@mil.wa.gov no later than the due dates iisted witnin the Timeline (Attachment E). Reimbursement request totals should be commensurate to the time spent processing by the Subrecipient and the Department. f' Receipts and/or backup documentation for any approved items that are authorized under this Agreement must be maintained by the Subrecipient consistent with record retention requirements of this Agreement and be made available upon request by the Department and auditors, g. The Subrecipient must request priorwriften approvalfrom Department Key personnelto waive or extend a due date in the Timeline (Attachment E). For waived or extended DHS-FEMA-EMPG-ARPA-FY21 Page 3 of 34 Kittitas County Sheriffs Office EM, EZz-Zgg