2022-02-28-minutes-public-works-study-session

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o Establish equipment files • Track assets: additions, deletions, transfers, and surplus. • Maintain depreciation schedules for all assets in accordance with IRS. • Reconcile subsidiary ledgers to county financial accounting system. • Maintain equipment database including profit/loss records. �r , • Assist with development of equipment rental rates. • Reconcile and prepare annual financial statements pertaining to infrastructure. Accounts Receivable •-- : Monthly review Public Work's Accounts Receivable and coordinate any actions needed. s— • Prepare year-end report for outstanding receivables Grants and Programs • Assist in maintaining grant contract documents and supporting records. • Monitor grant costs for state and federal eligibility requirements. • Assist in preparing grant reimbursement requests from grant agencies. • Assist in Notifiigy County Treasurer of electronic payments. Purchasing and Contracting • Prepare Small Purchases and Small Works reports for the County Auditor. • Monitor project contract payments for bidding requirements. • Monitor public works project contract payments to ensure compliance with all state and federal requirements. • Assist with annual bidding and solicitations through the Small Purchases and Small Works procedures • Prepare bid evaluation spreadsheets. Other Duties • Prepare monthly general ledger postings for input into the integrated accounting system. • Perform other department -related duties as assigned by the supervisor. This job description is a summary of the primary functions and expectations for this position. Additional department -related duties may be assigned as required. MINIMUM QUALIFICATIONS: • High School diploma or GED certificate. • Bachelor's Degree in Accounting or related field OR four (4) years of experience as an accounting assistant or Fiscal Analyst—Public Works Page