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Any SNAP -Ed curriculum modifications should be developed and executed based on the most current Guidance for Curriculum Modification, found under "Guidance and
<br />Process" on WA SNAP -Ed Providers website. Subrecipients must consult DOH SNAP -Ed as directed.
<br />After notification to the DOH SNAP -Ed implementing agency, the Subrecipient may adjust or deny requests, requirements, and/or site visits from any contracted SNAP -Ed
<br />statewide initiative entities if said request, requirement, and/orsite visit is deemed unreasonable, burdensome, unnecessarily costly, or inequitable after appropriate consideration
<br />and deliberation between the Subrecipient, DOH SNAP -Ed, and the contracted SNAP -Ed statewide initiative entity/entities; and, when necessary, DSHS. After appropriate
<br />consideration and deliberation, the resulting decision about whetheror not the Subrecipient must comply or can adjust or deny a specific will be provided in writ ing to the
<br />Subrecipient from DOH SNAP -Ed and/orDSHS.
<br />Health and Safety
<br />Subrecipients are not required to work under conditions that could endangertheir health, safety, or well-being. Additionally, Subrecipients should ensure they are not putting any
<br />SNAP -Ed audience or community members in situations that could endangertheir health, safety, or well-being. Participation in SNAP -Ed by the SNAP -Ed audience is voluntary.
<br />If an activity is deemed unsafe, Subrecipients must adapt activities as needed to allowable and safe alternatives. For a give n situation, all Subrecipients and SNAP -Ed activities
<br />should follow current health and safety laws, regulation and guidance from the designated authorities in the applicable city/town, county, state, and/orthe relate d federal authority,
<br />e.g. CDC, USDA. If Subrecipient is unable to adapt activities as needed to safe, allowable alternatives within their allocation, funding forthe current fiscal year may change after
<br />sufficient and acceptable technical assistance between Subrecipient and DOH SNAP -Ed and afterprior written notification to the Subrecipient. Any change in annual funding due
<br />to inability to adapt project activities as needed to safe, allowable alternatives will not be a permanent change in annual funding, unless accompanied by actions outlined underthe
<br />`Contract Noncompliance and Corrective Action' section.
<br />Audits
<br />The Subrecipient must make State financialand program audits or reviews conducted by other entities available to the DOH, DSHS, USDA, or its designee.
<br />Indirect Rate/Allocation Plan
<br />All indirect rate/allocation plans must be submitted and preapproved by the DOH grants office and the DOH SNAP -Ed program. The Subrecipient is responsible for ensuring that
<br />indirect costs included in the Subrecipient's SNAP -Ed plan and budget are supported by an indirect rate and/orcost allocation plan approved by the appropriate agency. The
<br />Subrecipient cannot bill indirect costs that are determined to be unacceptable and will be disallowed.
<br />Annual Civil Rights Training Requirement (see USDA Instruction Number 113-1 ChapterXI)httl2://www.fns.usda.2ov/sites/default/files/I 13-1.12df "Training is required so
<br />thatpeople involved in all levels of administration of programs that receive Federal financial assistance understand civilrights related laws, regulations, procedures, anddirectives.
<br />Local agencies are responsible for training their sub recipients, including 'frontline staff.' `Frontline staff'who interactwith program applicants or participants, and those persons
<br />who supervise `frontline staff'mustbeprovided civil rights training anannualbasis."
<br />Records Maintenance - Record Retention and Management - State Agency and All Subrecipients 7CFR 272.2
<br />DOH SNAP -Ed regulations require that all records related to the SNAP -Ed program be retained for six (6) years from fiscal closure. This requirement applies to fiscal
<br />documentation and procurement records, contract related documents and emails, progress reports, monitoring reports, and SNAP -Ed client information (pre/post surveys,
<br />demographic cards, etc.). Supporting documentation may be kept at the Subrecipient level, but shall be available forreview within six years from the date of the last quarterly
<br />claim submittal. Any costs that cannot be substantiated by source documents will be disallowed as charges to SNAP -Ed.
<br />Travel
<br />The Subrecipient is expected to comply with the Office of Financial Management's Travel Management Requirement and Restrictio ns as found in policy 10.10
<br />(httl2://www.ofm.wa.iaov/12oficy/I O.htm), with the travel requirements found in the current year's SNAP -Ed federal guidance, and with any travelrelated DOH SNAP -Ed policy
<br />and procedures. If the Subrecipient organization's travel related policy and procedures are in conflict with any of the aforementioned t ravelrelated federal or state policies and
<br />procedures, the Subrecipient organization will follow the stricter of the travel related policy and procedures unless otherwise approved and allowable by DOH or higher authority.
<br />Exhibit A, Statement of Work Page 11 of 12 Contra ct Number CLH3 1015
<br />Template September2021
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