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Amendments Subrecipients should check the current year's federal SNAP -Ed guidance, the current year's DOH SNAP -Ed budget amendment guidance, and/orwith a DOH SNAP -Ed program consultant to know what changes they can make on their own and what changes require an amendment and pre -approval in writing. Notify DOH staff prior to implementing amendments that significantly change the scope or direction of the approved project plan, including creating new or completely ending interventions, or adding different recruitment or delivery sites for reaching SNAP eligible population. Following the current year's guidance when required, sub recipients must submit a written plan amendment or written budget amendment request to DOH, and receive written approval from DOH, prior to making any changes within their proj ector budget and prior to making any purchases included within the amendment. Any requests needing USDA approvalmust be submitted to DOH no later than April 1 st of each fiscal year, or no later than date specified by USDA, DSHS, or DOH. Following the current year's guidance when required, if Subrecipients submit plan or budget no cost amend ments that do not require DSHS or USDA approval, DOH can review those and make approvals on a case by case basis during the federal fiscal year following the curren t year's guidance when required. All cost amendments that do not require DSHS or USDA approval should be submitted to DOH no later than July 16th of each fiscal year. Overtime Staff overtime is not billable in the DOH SNAP -Ed program unless it has been reviewed by the DOH SNAP -Ed program in advance and approved in writing. Special Funding Requirements Payment fordeliverables as specified herein is dependent on receipt of funding from the USDA funding sources. In the event funding is not receiv ed, DOH is under no obligation to make payments forthe deliverables as specified. If funding is reduced or limited in any way aft erthe effective date of this contract and priorto normal completion, DOH may terminate task(s), remove funds, or reallocate funds at DOH's discretion under new funding limitations and conditions. DOH will make payments only upon the receipt of the funding. DOH will notify the Subrecipient within 10 working days upon notice by the funding source of funding availability. Special Billing Requirements 1. All invoices, billing, and reimbursements must be in compliance with all applicable Federal laws, rules, regulations including the current year SNAP -Ed Guidance and OMB circulars governing cost issues. 2. Totalcosts billed will not exceed the USDA -approved budget amount listed in the box below. • Bills must be for only SNAP -Ed specific activities, using a DOH Al9-1A Invoice voucher. • A SNAP -Ed specific At9-1A must be submitted to the subrecipient's designated DOH SNAP -Ed staff inemberwithin 30 days of the last day of the month for which the work is being billed, OR • A Subrecipient may request pre-approvalto bill every 2 months instead, in which case, that Subrecipient is required to adhere to the billing due dates provided by DOH. 3. The SNAP -Ed program will deny payment forany costs not submitted by the due date without prior approval. If forANY reason a Subrecipient is unable to submit the SNAP - Ed A-19-1 A on the due date, the Subrecipient is required to submit a request for an exception to the DOH no later than 7 days prior t o due date to the DOH SNAP -Ed program. The SNAP -Ed program reserves the right and responsibility to either approve ordeny the request for an exception and will reply to the request. 4. Supporting documentation for each month must be submitted with each SNAP -Ed Al 9-1 A. • At the very least this means a copy of a Subrecipient's financial expanded/detailed general ledger level report. • Additionally, all receipts, timecards and other supporting documentation, as noted by USDA, mustbe available upon request. 5. If a Subrecipient meets one of the criteria below, they will need to submit all SNAP -Ed backup documentation with each bill and this requirement will continue until further notice by DOH. • All new SNAP -Ed Subrecipients within their 1 It fiscal year. • Subrecipients with current fiscal findings. • Subrecipients who have not submitted adequate oraccurate backup documentation within the last year. • Subrecipients who receive a rating of "High" from the DOH Federal Subrecipient Risk Assessment Tool. BUDGET Source Amount USDA $30,818 Exhibit A, Statement of Work Page 12 of 12 Contract NumberCLH31015 Template September2021