SH21-023 STATE PLAN OF OPERATION

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ensure the LEA physically gathers the selected property in a central location (to the greatest extent possible) which will allow the LESO to physically inventory the property efficiently during the PCR. v) Coordinate the use of any ECR with the LESO prior to the PCR. vi) Ensure LEAs understand property shall be transferred to a participating agency with SC and LESO approval or returned to DLA Disp Svcs when deemed no longer needed or serviceable. vii) Conduct State -level (internal) PCRs of participating LEAs to ensure property accountability, program compliance and program eligibility utilizing a PCR checklist provided by the LESO, or equivalent (for uniformity purposes). (1) Ensure a State -level (internal) PCR of at least 8% of LEAs with program inventory is completed annually (3% of which will be focused on program participants with no controlled property). Results of the State -level (internal) PCR will be kept on -file with the State. Documentation shall be provided to the LESO for each LEA that received a State -level PCR. (2) The State -level (internal) PCR will include, at minimum: (a) A review of the dually -signed SPO, ensuring it is uploaded to the property accounting system. (b) A review of the LEA application package to confirm authenticity and eligibility of the LEA. (c) An inventory of property selected for review at each LEA. (d) A review of each selected LEA files for any of the following which may include turn- in/transfer DD Form 13484A, ECR, small arm documentation, FLIPL documents, exception to policy letters, approved cannibalization requests, or other pertinent documentation as required. (3) Request that the LESO restrict, suspend or terminate an LEA based on findings during State - level internal PCR or due to non-compliance with terms of the MOA between the Federal Government and the State/ J.S. Territory and/or this SPO, DLA Instruction/Manual or any statute or regulation regarding the program. (4) Notify the LESO and initiate an investigation into any questionable activity or action involving property issued to a LEA that comes to the attention of the State and is otherwise within the authority of the Governor/State to investigate. Upon conclusion of any such investigation, take appropriate action and/or make appropriate recommendations on restriction, suspension, or termination of the State/LEA to the LESO. The SC may suspend or terminate a State/LEA participation in the program at any time for non-compliance. 12) ANNUAL PHYSICAL INVENTORY Each State/LEA is required to conduct an annual physical inventory of all property on the active property book and provide certification in the property accounting system. DEMIL "A" and "Q6" property records will not be closed during the annual physical inventory period. In the State of Washington, the annual physical inventory and certification in the property accounting system process starts on July ls` and must be completed by September 30`h. The State shall: a) Provide training to LEAs to properly conduct the annual physical inventory and complete the certification of property in the property accounting system. b) Ensure an approved and current SPO is uploaded in the property accounting system for each LEA. c) Validate the annual physical inventory certifications submitted by LEAs. Page 9 of 12 Version -February 2021