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Employees shall only use systems and data for authorized purposes and disseminate <br />information only as authorized.(CJIS 5.9 §4.2) <br />7.4.1 Stored electronic records <br />All electronic primary records will be stored in a designated records storage netwerkfile- <br />share-appropriate for their data category [link to data categories]. <br />If working on an electronic record not stored in designated records storage en a netwerkfile- <br />share-(such as on a laptop while travelinq),the updated version must be added to a <br />desiqnated records storaqe netwerk-file-shaFe-at the earliest opportunity. <br />Personal files (not eeunty-County business)may not be stored on eewaty-County designated <br />records storaqe netwerkfile-shaFes-or eeënty-County equipment. <br />IT is not responsible for records stored outside desiqnated records storaqe and for any <br />personal files,such as photos or music,stored on eewaty-County equipment-and-any--files- <br />Cateqory [link 7.4.10]4 data will be accessed,used,disseminated,retained,and <br />dispositioned as defined in applicable requlatory requirements.Category [link 7.4.10]4 data <br />stored outside a desiqnated records storaqe location or stored in the cloud (software-as-a- <br />service)must be 128-bit FIPS 140-2 certified encrypted.(CJIS 5.9 §5.10.1.2.1) <br />DHIEOldesiqnee is responsible for notifyinq IT where Category [link 7.4.10]4 data is stored <br />in designated records storage locations. <br />Improper access,use,or dissemination of Category [link 7.4.10]4 data is serious and may <br />result in proqressive discipline (includinq termination),revoked network access,and criminal <br />penalties in accordance with County policy and applicable laws.(CJIS 5.9 §4.2.5.2,5.12.4) <br />Employee questions reqardinq proper handlinq of Cateqory [link 7.4.10]4 data shall be <br />directed to their DHIEO. <br />7.4.1.1 G drive -Department <br />County electronic records will--may be stored on the department's network file share (G <br />drive).All department personnel have full read/write access to the department drive unless a <br />change is requested by the DHIEO. <br />7.4.1.2 H drive -Employee <br />Employee's electronic records may be stored in the employee's network file share (H drive). <br />DHIEOs will have access to all electronic records of their <br />department personnel,and elected officials/designees will have access to all electronic <br />records of their office personnel,without additional notice to the employee.All employees <br />will have an H drive unless a change is requested by the DHIEO. <br />7.4.1.3 T drive -Teams <br />29