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federalandstatestatutesandregulations,andthetermsandconditionsofthefederalawardsetforthinAttachment1ofthisAgreement.2.BUDGET,REIMBURSEMENT,ANDTIMELINEa.WithinthetotalGrantAgreementAmount,travel,subcontracts,salaries,benefits,printing,equipment,andothergoodsandservicesorotherbudgetcategorieswillbereimbursedonanactualcostbasisunlessotherwiseprovidedinthisAgreement.b.ThemaximumamountofallreimbursementrequestspermittedtobesubmittedunderthisAgreement,includingthefinalreimbursementrequest,islimitedtoandshallnotexceedthetotalGrantAgreementAmount.c.IftheSubrecipientchoosestoincludeindirectcostswithintheBudget(Attachment2),anindirectcostrateagreementnegotiatedbetweenthefederalcognizantagencyforindirectcostsandtheSubrecipientestablishingapprovedindirectcostrate(s)asdescribedin2CFR200.414andAppendixVilto2CFR200mustbesubmittedtotheDepartment.However,under2CFR200.414(f),iftheSubrecipienthasneverreceivedanegotiatedindirectcostrateagreementestablishingfederallynegotiatedrate(s),theSubrecipientmaynegotiatearatewiththeDepartmentorchargeademinimisrateof10%ofmodifiedtotaldirectcosts.TheSubrecipient'sactualindirectcostratemayvaryfromtheapprovedrate,butmustnotexceedtheapprovednegotiatedindirectcostratepercentageforthetimeperiodoftheexpenditures.IfaSubrecipientchoosestochargethe10%deminimisrate,butdidnotchargeindirectcoststoprevioussubawards,arequestforapprovaltochargeindirectcostsmustbesubmittedtotheDepartment'sKeyPersonnelforapprovalwithanexplanationforthechange.d.Fortravelcosts,theSubrecipientshallcomplywith2CFR200.474andshouldconsulttheirinternalpolicies,stateratessetpursuanttoRCW43.03.050andRCW43.03.060asnowexistingoramended,andfederalmaximumratessetfodhathttp://www.qsa.qov,andfollowthemostrestrictive.Iftravelcostsexceedsetstateorfederallimits,travelcostsshallnotbereimbursedwithoutpriorwrittenapprovalbyDepartmentKeyPersonnel.e.ReimbursementrequestswillincludeaproperlycompletedStateA-19InvoiceFormandReimbursementSpreadsheet(intheformatprovidedbytheDepartment)detailingtheexpendituresforwhichreimbursementissought.ReimbursementrequestsmustbesubmittedtoReimbursements@mil.wa.qovnolaterthantheduedateslistedwithintheTimeline(Attachment2).ReimbursementrequesttotalsshouldbecommensuratetothetimespentprocessingbytheSubrecipientandtheDepartment.Ifthereimbursementrequestisn'tsubstantialenough,theSubrecipientshouldrequestpriorwrittenapprovalfromDepartmentKeyPersonneltowaivetheduedateintheTimeline(Attachment2)andonceapprovedsubmitthosecostsonthenextscheduledreimbursementduedatecontainedintheTimeline(Attachment2).f.Receiptsand/orbackupdocumentationforanyapproveditemsthatareauthorizedunderthisAgreementmustbemaintainedbytheSubrecipientconsistentwithrecordretentionrequirementsofthisAgreement,andbemadeavailableuponrequestbytheDepartment,andfederal,state,orlocalauditors.g.AnyrequestforextensionofaduedateintheTimeline(Attachment2)willbetreatedasarequestforAmendmentoftheAgreement.ThisrequestmustbesubmittedtoDepartmentKeyPersonnelsufficientlyinadvanceoftheduedatetoprovideadequatetimeforDepartmentreviewandconsideration,andmaybegrantedordeniedwithintheDepartment'ssolediscretion.h.AllworkunderthisAgreementmustendonorbeforetheGrantAgreementEndDate,andthefinalreimbursementrequestmustbesubmittedtotheDepartmentwithin45daysaftertheGrantAgreementEndDate,exceptasothenNiseauthorizedbywrittenamendmentofthisAgreementandissuedbytheDepartment.i.Nocostsforpurchasesofequipment/supplieswillbereimburseduntiltherelatedequipment/supplieshavebeenreceivedbytheSubrecipient,itscontractor,oranynon-federalentitytowhichtheSubrecipientmakesasubaward,andisinvoicedbythevendor.DHS-FEMA-HSGP-SHSP-FFY18Page3of38KittitasCountySheriffsOffice,E21-187