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LT-2021-004
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02. February
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2021-02-02 10:00 AM - Commissioners' Agenda
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LT-2021-004
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Last modified
2/18/2021 11:10:08 AM
Creation date
2/18/2021 11:09:48 AM
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Meeting
Date
2/2/2021
Meeting title
Commissioners' Agenda
Location
Commissioners' Auditorium
Address
205 West 5th Room 109 - Ellensburg
Meeting type
Regular
Meeting document type
Fully Executed Version
Supplemental fields
Alpha Order
s
Item
Request to Approve the 2021 Lodging Tax Grant Agreements for Special Events and Projects
Order
19
Placement
Consent Agenda
Row ID
72272
Type
Contract
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Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket <br />sales, event sponsors, and other cost-recovery models. <br />Future Plans*Most years we have been financially in the black and r,rcre able to accuntulate <br />reserves. Unfortunately, because of increasing epenses and our declining <br />attendance, we have had to dip into those reserves. As a result, becoming self- <br />sustaining has been a major focus for our board. <br />- For example: ln 2016 vr,re experimented with erpanding the types of music to <br />attract a bigger audience. ln 2017 , u,re experimented wilh a change in ticket pricing, <br />wl-rich assisted us in partially overcoming some additional costs such as the new <br />City admissions tax. ln 2018, with a major change in board members, ule embarked <br />of developing a five-year business plan. A major focus riws to attract nrore major <br />festival sponsors by reassessing r,that that might look like for them. This vr,e <br />accomplished, moving from trrrc sponsors in 2017 to five in 2018 including KVH <br />wlrich sponsored Sunday's performances as a free concert to festival goers and <br />our comnrunity. We also reduced our costs by reducing the number of venues to <br />eight from ten. Subsequently, in 2018 we covered all expenses and ended with a <br />small surplus for the next year. For 2019, \€ increased our corporate sponsorshrps <br />to seven and again KVH subsidized the free concert on Sunday. <br />- Our nensletter is still in it's infancy. but ue already see ihe potential of epanding <br />our message. <br />- Although we still have enough reserves to put on a festival next year, our <br />attendance was dor,rnr slightly and we did not make our 2019 budget. The <br />Ellensburg Arts Comnrission helped us defray some of the costs and r,re will be <br />looking to them again to help us out for specific needs. <br />- The Festivals biggest contribution comes from our board members and the <br />approx. 150-200 community volunteers that work to set up and put on the festival. <br />Keeping them involved and attracting new people to help is a focus for us. <br />- The board is r.rorking with a facilitator to help us develop a cohesive, rirell- <br />functioning board and committees, wirile developtng a well-defined long-term plan <br />tor Jazzin the Valley. A key element for our longevity is atiracting more community <br />members to help our various committees throughout the year. <br />2500 character linit <br />Application Questions: Part 4 <br />6l Additional lnformation <br />Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your <br />project and its benefit to tourism.
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