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2. Preparedness Granfs Manualdocument, the DHS Award Lefterfor Grant No, EMW-2026 Ss-00080 in Attachment C, and the federal regulations commonly applicabte to DHS/FEMAgrants. iii. The Subrecipient shall be responsible to the Department for ensuring that all 2SHSGp federal award funds provided to its subrecipients are used in accordaice w1h applicable federal and state statutes and regulations, and the lerms and conditions of the fedeial awarc set forth in Attachment C of this Agreement. BUDGET, REIMBURSEMENT, AND TIMELINEa. Within the total Grant Agreement Amount (Agreement Face Sheet, Box #2), travel, subcontracts, salaries, benefits, printing, equipment,.and other goods and services or other budget cate!orieiwill be reimbursed on an actual cost basis upon completion unless othenrise provided in thisAgreement. b. The maximum amount of all reimbursement requests permitted to be submitted under thisAgreement, including the final reimbursement request, is limited to and shall not exceed the totalGrant Agreemenl Amount. c. lf the Subrecipient chooses to include indirect costs within the Budget (Attachment E), an indirect cost rate agreement negotiated between the federal cognizant agency for indirect costs and theSubrecipient establishing approved indirect cost rate(J) as deslribed in 2 CFR 200.414 andAppendix Vll to 2 cFR 200 must be submifted to the Department Key Personnel, However, under 2 cff 200'414(D, if the Subrecipient has never received a negotiated indirect cost rate agreementestablishing federally negotiated rate(s), the Subrecipient may negotiate a rate w1h theDepartment or charge a de minimis rate of ten percent (io%) of moainEo total direc{ costs. TheSubrecipient's actual indirect cost rate may vary from thd appioved rate but must not exceed the lpproved negotiated indirect cost rate percentage for the time period of the expenditures. lf aSubrecipient chooses to charge the ten percent (iO%) de minimis rate, but did not charge indireAcosts to previous subawards, a request for approval to charge indirect costs must belubmitted to the Department's Key Personnel for approval with an explination for the change. d. For travel costs, the subrecipient shall comply with 2 cFR 200.474 and should consult theirinternal policies, state rates set pursuant to RCW43.o3.05o and Rcw43.03.060 as now existingor amended, and federal maximum rates set forth at http://www.osa.gov, and follow the mos-trestrictive. lf travel costs exceed set state or federal timits, trivel coGhill not be reimbursed without prior wriften approval by Department Key personnel. e. Reimbursement requests will include a properly completed State A-19 lnvoice Form andReimbursement Spreadsheet (in the format provioeit by the Department) detailing theexpenditures for which reimbursement is sought, Reimbursement requests mustbe submifred to Bpimburse.ments@mil.wa.gov no later than the due dates listed within the Timeline (Attachment F). Reimbursement request totals should be commensurate to the time spent processing by theSubrecipient and the Department. f. Receipts and/or backup documentation for any approved items that are authorized under thisAgreement must be maintained by the Subrecipieni consistent with record retenlion requirementsof this Agreement and be made available upon request by the Department, and fediral, state,and localauditors. g. The Subrecipient.must request prlor written approvalfrom Department Key personnel to waiveor extend a due date in the Timeline (Attachment F) and, once approved, sunmit those costs onthe next scheduled reimbursement due date coniained in the'Timeline. Waiving or missing deadlines serves as an indicator for assessing an agency's level of risk of noncolipliance witflthe regulations, requirements, and the terms and conditions of the Agreement and miy increaierequired monitoring activities. Any request for a waiver or extension o:f a due date in th6 Timelinewill be treated as a request for Amendment of the Agreement. This request must Ue submitted tothe Department Key Personnel sufficiently in advanle of the due date to provide adequate time DHS-FEMA.HSGP-SHSP.FFY2O Page 3 of 41 Kittitas County ot E21-O82