2016-06-13-minutes-public-works-study-session

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Project Outreach and Communication Pian The CTP will work with the Regional Office during the initiation of this activity to develop the POCP to support the implementation of the mapping project. The Regional Office will have access to many customizable outreach tools that have been developed for this process to support each touchpoint that the PMT has with the community. Standards: All Community Engagement and Outreach work shall be performed in accordance with the standards specified in Section 5 — Standards. All communication with local governments will be done in accordance with 44 CFR Part 66. Deliverables: The CTP shall deliver the following to the FEMA Regional Project Officer in accordance with the schedule outlined in Section 6 — Schedule and include within the Technical Support Data Notebook (TSDN):A Project Communication Plan detailing outreach and coordination activities • Watershed/Community Assessment outputs, including logs of telephone discussions (if applicable) • Meeting invitation, agenda, presentation slides (as requested), and meeting notes for FEMA review • Action Identification and Advancement Plan • Project update status reports for project communities. Perform Field Survey Note: CTPs should consider including and completing this task in the MIP if the partner believes data will need to he submitted during the course of the project, even if conducting field survey is not included in the MAS. In addition, leveraged field survey data must he documented and submitted for this task: Failure to submit this data could result in the workflow being reverted hack to production tasks and could lead to a delay in the schedule. If the CTP obtains field survey data that was not included in the MAS the CTP shall contact the Region to submit a change request to include the task and leverage as part of the award and request that this task be added to the MIP workflow. Responsible Mapping Partner: Kittitas County Public Works Scone: To supplement any field reconnaissance conducted during the Discovery phase of this project, the CTP shall conduct a detailed field reconnaissance of the specific study area to determine conditions along the floodplain(s), types and numbers of hydraulic and/or flood -control structures, apparent maintenance or lack thereof of existing hydraulic structures, locations of cross sections to be surveyed, and other parameters needed for the hydrologic and hydraulic analyses. The CTP shall conduct field surveys, including obtaining channel and floodplain cross sections, identifying or establishing temporary or permanent bench marks, and obtaining the physical dimensions of hydraulic and flood -control structures. The CTP shall also coordinate with other entities that are involved in the Topographic Data Development process regarding ongoing activities and deliverables. National FY16 Flood Risk Project MAS Template Version 1.0 Mapping Activity Statement No. {MASNo ) 10