2016-06-13-minutes-public-works-study-session

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relationships with FEMA. May include holding telephone discussions with local officials and residents to understand the watershed and identify key stakeholders. Will include local planners, floodplain administrators (FPAs), elected officials, community leaders, local levee/dam/coastal leadership/business owners and others, based on local needs. Meetings This Flood Risk Project will include in-person opportunities to engage communities, build risk awareness, increase capabilities for risk communication, and stimulate mitigation action at the local level. The overarching goal is to create a climate of understanding and ownership of the mapping process at the state and local levels. Well-planned and executed community engagement and project outreach can reduce political stress, confrontation in the media, and public controversy, which can arise from lack of information, misunderstanding, or misinformation. These engagement and outreach activities also can assist the CTP, FEMA, and other members of the PMT in responding to congressional inquiries. The actual number of meetings will be determined based on the risk and need at the local level and determined as part of developing the project -based communication plan. Provisions may be made for remote access video/audio feeds for those that cannot attend in person. These opportunities consist of: {Remove meetings that will not be included/funded by this MAS} Final Consultation and Coordination Officer Meeting and Public Meeting (or Open House). If regulatory products are included in a Flood Risk Project, these meetings will provide local officials an opportunity to verify the appropriate revisions have been made to previously demonstrated information, take ownership of the products, and deliver the results of the project to the local citizenry. Activities include planning, presenting and facilitating discussions with community officials for awareness and acceptance of regulatory products. The purpose of the meeting will be review data inputs to a flood study, preview changes to preliminary FIRM data and maps, discuss newly identified flood risk and community actions to reduce risk, and provide information about the appeals period, map adoption, and insurance impacts. The CTP will support the local officials, or deliver the messages, at the Public Meeting if the local officials are unwilling. Also, communities will be encouraged to identify short- and long-term efforts to progress towards increasing flood risk awareness and management. These meetings can be held concurrently or separately at the region and community's discretion. For all meetings, provisions may be made for remote access video/audio feeds for those that cannot attend in person. Status Reports In addition to Risk MAP meetings, in order to facilitate information sharing and a continuing dialogue between the PMT and the community, the CTP will provide communities with regular status reports outlining the current project status, key accomplishments to date, identified risks, if any, and next steps including estimated next meeting date and meeting content (template to be provided from FEMA or can be created by Mapping Partner). These status reports will be provided to FEMA for review before electronic distribution. Project update status reports will be distributed to communities at mid -points between each of the meetings, and between the Final Meeting and effective date (if included in this VIAS), to help introduce and prepare the communities for upcoming discussions. National FY16 Flood Risk Project MAS Template Version 1.0 Mapping Activity Statement No. {MASNo }