2016-06-13-minutes-public-works-study-session

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Earned Value Data Entry: The MIP Workflow is designed to track the Earned Value of Flood Project Management Risk Projects. This information is automatically calculated by the MIP, using the actual cost and schedule of work performed, or "actuals," and comparing them to the expected cost and schedule of work performed, or "baseline." Once the FEMA Regional Office has funded a project, FEMA or its contractor will complete the "Obligate Project Funds" screen in the MIP. This step establishes the baseline for the project in the MIP, using the cost and schedule information for each task as outlined in this document. The MIP study workflow allows FEMA and the CTP to manage the status of these projects at a task level. The cost and schedule information, updated monthly by the CTP for each contracted task, is compared to the baseline established for those tasks. This information is rolled up to a project level and monitored by the FEMA Region to assess progress and Earned Value. Earned Value data entry involves updating cost, schedule and performance (physical percent complete) in the MIP by the CTP each month for each assigned task. The CTP may contact the region to obtain the guidance document Risk MAP Products in the MIP, which explains how Flood Risk Products shall be submitted through the MIP. The guidance also explains how performance will be tracked for Flood Risk Products. Once the baseline has been established in the MIP, the CTP shall input the performance and actual cost to date for all tasks within each project for which the CTP is responsible. This must be completed at a minimum once every 30 days and at the completion of the task. When a task is completed, including all QA/QC activities in this MAS, plus the Quality Control Reviews required by FEMA standards, the CTP shall enter 100% complete, enter the actual completion cost, and the actual completion date within the Manage Data Development, Manage Preliminary Map Production, or Manage Post -Preliminary Processing tasks as applicable. The "Manage" tasks remain open and accept updates for up to 90 days after the completion of the last producer task in each module. The MIP shall also be populated with appropriate leverage information regarding who (CTP or community) paid for the data provided and the amount of data used by the FIood Risk Project. The CTP will maintain a Schedule Performance Index (SPI) and Cost Performance Index (CPT) of at least 0.92. Special Problem Reports (SPR) explaining any variance must be submitted in a timely manner as required. The CTP is required to report on the earned value of projects that are in the MIP on a monthly basis and must give explanations for variances outside of the tolerance defined above. FEMA Regional Offices must implement a Corrective Action Plan (CAP) when a CTP partner is outside of the tolerance. A CAP must define the reason for the variance and the intended resolution. FEMA Regional Offices must coordinate with FEMA Headquarters when CAPs are developed. As Program Management tasks are not conducted in the MIP, cost and schedule performance measures must be defined and documented in the MAS or scope of work statement. These measures must be used to monitor partner performance and to determine future funding eligibility. This exception only applies to tasks not able to be conducted or tracked in the MIP National FY16 Flood Risk Project MAS Template Version 1.0 Mapping Activity Statement No. (MASNo 1 6