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2020-01-21 10:00 AM - Commissioners' Agenda
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004-WSHP
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Last modified
1/16/2020 1:37:05 PM
Creation date
1/16/2020 1:36:21 PM
Metadata
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Meeting
Date
1/21/2020
Meeting title
Commissioners' Agenda
Location
Commissioners' Auditorium
Address
205 West 5th Room 109 - Ellensburg
Meeting type
Regular
Meeting document type
Supporting documentation
Supplemental fields
Alpha Order
d
Item
Request to Approve the 2020 Lodging Tax Grant Agreements for Special Events and Projects
Order
4
Placement
Consent Agenda
Row ID
59336
Type
Agreement
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Response 2.1:·Recreational Rider visitor days and %non-local is based on information from eachEvidence*rider completing a Day User registration form and those who purchase a Season <br />Pass for recreational use of the Park.We calculated the number of visitor <br />overnights based on the number of stalls rented,and then applied a reasonable <br />estimate to the number of people camping versus staying in a hotel.Because we <br />don't have staff onsite 24/7 to ensure all paperwork is completed and submitted, <br />these numbers are conservative. <br />-The base visitor data for Events was supplied by each event organizer who <br />provided the zip code of each rider participating in their event.We then multiplied <br />that base data by 1.5 to 3.5 people depending on the group to project total <br />attendees [CWU conducted an economic study of over 40 horse parks across the <br />country last updated in 2006.Their findings estimate on average 3 people <br />(including trainers,grooms,family,spectators,staff,volunteers,vendors,etc.) <br />attend an event per horse/participant,and that assumption seems reasonable for <br />many groups based on our experience managing the Park to-date. <br />·Special Note:we now host four large hunter/jumper shows that combined run for <br />20 days and attract a very well-healed clientele.Based on information we've <br />gathered from surveying this population,about 30%of those who stay overnight <br />rent expensive vacation homes in Suncadia,Roslyn Ridge and elsewhere locally. <br />We determined from a local vacation rental agent the average house rental price <br />and #bedrooms;we assume 2 people per bedroom which results in: <br />$61.50/night/person for accommodations plus other daily expenses we estimate at <br />$50,for a combined assumption of $111.50/person.This assumption was applied <br />to about 30%of this unique segment of overnight show attendees (versus the <br />$52/day assumption for "other"overnight provided by the Dean Runyan Report). <br />·The number and type of overnight accommodation was based on interviews with <br />the event organizers,surveys of some user groups,and knowledge we have about <br />how each group uses the Park. <br />2500 character lirrit <br />Response 2.2:2.To a place fifty niles or rmre away fromtheir place of residence or business for the day or staying overnight; <br />Projection Because the mix of events at the Park changes somewhat from year to year due to <br />circumstances beyond our control,we believe the best measure for evaluating the <br />Park's contribution to economic impact is by looking at the overall totals of all <br />activities and visitors for the season.We hope to achieve an overall 10%increase <br />in visitors and economic impact in 2020. <br />2500 character linit <br />Response 2.2:We will continue to collect zip code data from all users of the Park to determine <br />Evidence *where they reside,track how many days they are visiting,and apply informed <br />assumptions to the types of overnight accommodations where they stay. <br />2500 character linit <br />Response 2.3:3.or frornanother country or state outside of their place of residence or business. <br />Projection Because the mix of events at the Park changes somewhat from year to year due to <br />circumstances beyond our control,we believe the best measure for evaluating the <br />Park's contribution to economic impact is by looking at the overall totals of all <br />activities and visitors for the season.We hope to achieve an overall 10%increase <br />in visitors and economic impact in 2020. <br />2500 character linit <br />Response 2.3:We will continue to collect zip code data from all users of the Park to determineEvidence*where they reside,track how many days they are visiting,and apply informed <br />assumptions to the types of overnight accommodations where they stay. <br />2500 character lirrit <br />Application Questions:Part 2
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