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distributed including a pre/post survey for those that received the <br />home storage devices to be approved by HCA/DBHR. <br />(h) Coalition coordinator time spent on the project in the "direct" and <br />"indirect" staff time related to the project. <br />5. Reporting Requirements. <br />a. Prevention Reporting Requirements <br />The Contractor shall report on all requirements as identified in the HCA Substance <br />Use Disorder Prevention and Mental Health Promotion Online Reporting System or <br />Minerva. HCA reserves the right to add reporting requirements based on <br />requirements of grants. <br />b. Prevention Activity Data Reports <br />The Contractor shall: <br />(1) Ensure that monthly prevention activities are reported in the HCA Minerva <br />in accordance with the requirements and timelines set forth. <br />(2) <br />Ensure accurate and unduplicated reporting. <br />(3) <br />Ensure proper' training of staff and designated staff for back-up Minerva <br />data entry to meet report due dates. <br />(4) <br />If special circumstances arise and Contractor is unable to enter the data <br />by the reporting deadline(s), the Contractor shall ensure any requests for <br />extensions to reporting deadlines are requested in writing and sent <br />directly to the PSM via email five (5) working days before the report due <br />date. <br />(5) <br />The maximum extension request permitted is ten (10) working days. <br />(6) <br />Monthly invoices submitted with active data entry extensions will be <br />denied and may be re -submitted by Contractor once data for the month(s) <br />in question is complete. <br />(7) <br />Contractors with three (3) or more consecutive months of data entry <br />extensions or late reporting or four (4) or more program data entry <br />extensions or late reporting within a six (6) month period shall be required <br />to submit a Corrective Action Plan to HCA. <br />(a) Extensions granted due to Minerva technical issues will be excluded <br />from this count. <br />(8) <br />Ensure all required demographic information is provided for individual <br />participant; population reach; aggregate; environmental and mentoring or <br />1 -to -1 services in Minerva. <br />(9) <br />Report Community Coalition Coordination Staff Hours in Minerva for each <br />Washington State <br />Page 73 HCA Contract No. K3924 <br />Health Care Authority <br />