Agreement K2871 - Laserfiche WebLink

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AMS will confirm receipt, review the request, and communicate with the recipient project coordinator. The recipient project coordinator may revise the prior approval request to address any questions or concerns. Once accepted, AMS will email the recipient project coordinator with the acceptance of the request. 9.1 Change in Key Personnel/Time Devoted to the Project Prior approval is required for changes in key personnel or if key personnel disengages from the project for a period of more than 3 months, reduces the time devoted to managing the project by 25 percent (25%) or more, or severs his/her connection to the activities of the grant agreement. Key personnel include the recipient project coordinator or AOR listed in the AMS-33 as well as other key project contributors. The request must include: 1. The name of the individual(s) being replaced and the new individual name and contact information; 2. The qualifications (CV or resume) of the new individual(s); 3. The capacity in which the new individual will serve; 4. Written notification from the new individual signifying his/her willingness to serve on the project; 5. The effective date . A change in key personnel may affect the project narrative, budget, or timeline. If it does, the recipient must include this in their request by following the applicable guidance in this section . 9.2 Change in Scope or Objectives Prior approval is required to modify scope or objective of the project or program, including adding new project(s) or discontinuing project(s) (if applicable). Prior written approval is required even if there is no associated budget revision that would require prior approval. The recipient must use the same format/template to present this information that was used in the approved application with the changes noted. The request must include: 1. A description of the change in the scope or objective including what activities the new work replaces; 2. A revised narrative for the relevant portion of the approved project; and 3. The proposed dates of implementation (MM/YYYY -MM/YYYY). A change in scope or objectives may affect the project narrative, outcome measures, budget (Federal and matching funds), or timeline. If it does, the recipient must make revisions and include this in their request by following the applicable guidance in this section. 9.3 One-Time Extension If the grant activities cannot be completed within the grant agreement's period of performance, the recipient must request written approval to extend the grant agreement's end date (no-cost extension of time) prior to the grant's expiration. The recipient may request a one-time extension of the period of performance of up to 12 months from the end date of the period of performance (block 15 of AMS-33 Grant Agreement Face Sheet) unless specific program requirements prohibit the extension beyond the maximum allowed period of performance. The request must be submitted no later than 10 days prior to the ending date of the grant agreement. The request must include: 1. The length of additional time requested, and the new ending date requested; 2. A justification for the extension; 3. A summary of progress to date in terms of the project timeline and objectives. The summary may reference the most recent Performance Report and indicate how circumstances have changed since then; 4. An estimate of the amount of remaining funds, and if applicable, the amount of matching resources yet to be expended, and a description of how they will be used in the remaining time; and 5. A new timetable for completing the project. Unutilized or unobligated funds at the end of the award is not in itself justifiable to receive a no-cost time extension. AMS will approval extensions on a case-by-case basis, based on the written justification provided. 18