Agreement K2871 - Laserfiche WebLink

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9.4 Budget Change Prior approval is required for a budget change if the Federal share of its grant agreement exceeds the Simplified Acquisition Threshold as stated in .2 Ci=R § 200,88 , (see block 16 on the AMS-33 Grant Agreement Face Sheet for the Federal award amount) and the cumulative amount of a transfer among budgeted direct cost categories or between individual subawards exceeds or is expected to exceed 10 percent of the total Federal award budget as last approved by AMS. If the Federal share of the Federal award is less than the Simplified Acquisition Threshold, recipients do not need to request prior approval for budget changes. The request must include: 1. A justification for the change; and 2. A description of the requested change that includes: a. The proposed budget change, b. The last approved budget, and c. An updated budget for the affected cost categories. 9.5 Pre-Award Costs As defined in 2 CFR §200.458 , pre-award costs are costs incurred prior to the effective date of the Federal award directly pursuant to the negotiation and in anticipation of the Federal award where such costs are necessary for efficient and timely performance of the scope of work. Refer to Pre-Award Costs for more information. The request must include: 1. A brief description of the pre-award activities completed; and 2. An updated budget, using the same format for presenting the budget information that was used in the approved application, clearly indicating the associated dollar amount of award funds and/or the value of any matching resources expended during the pre-award period. 9.6 Contracting or Subawarding for Activities Central to the Award's Purpose(s) Prior approval is required for a change that involves subawarding, transferring, or contracting out of any work under a Federal award or executing a fixed amount subaward. This provision does not apply to the acquisition of supplies, materials, equipment, or general support services. The request must include: 1. A brief description of and justification for the change; 2. A brief description of the non-Federal entity's qualifications, and how their work will fulfill the project goals; 3. If a modification to the budget is required: a. A description of the proposed modification, b. The last approved budget, and c. An updated budget for the affected cost categories using the same format as was used in the approved application with changes noted; and 4. If the third party was not identified in the original application, a description of the third party's qualifications, how its work will fulfill the project goals, and an itemized budget (if applicable) showing cost categories with appropriate justification. 9. 7 Specific Allowable Costs Prior Approvals Prior approval is required for allowable costs that were not included in the approved project and/or the latest budget. See 8.2 Allowable and Unallowable Costs and Activities for more information on these costs. The request must include: A description of and justification for the cost including how it furthers the objectives of the project; and If applicable, a comparison between the most recent budget and the proposed budget as well as an updated budget narrative of the affected cost categories. Recipients must use the same format for presenting the budget information that was used in the approved application with changes noted. 19