K2871 Kittitas County Agreement - Laserfiche WebLink

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Kittitas County Page 3 Specialty Crop Block Grant Program K2871 provided herein. Grantee may request an extension of the Grant End Date, which WSDA may grant or deny in its sole discretion pursuant to the agency’s obligations under the SCBGP Grant. 7. ALLOWABLE AND DISALLOWED COSTS A. WSDA will make payments on a reimbursement basis only. WSDA will reimburse Grantee for eligible project expenditures up to the Grant Amount. B. Only costs incurred between (1) the Grant Start Date and (2) Grant End Date, as shown in the Agreement Face Sheet, are eligible for reimbursement under this Agreement. C. Costs and expenses are allowable in accordance with Subpart E of 2 CFR Part 200 (2 CFR 200.400 et seq.) unless otherwise unallowable under the laws and regulations governing WSDA. D. Reimbursement for travel expenditures must comply with state policies published in Chapter 10 of the State Administrative & Accounting Manual (SAAM) at https://www.ofm.wa.gov/sites/default/files/public/legacy/policy/10.htm. Mileage reimbursement and per diem rates must not exceed the rates published in SAAM Ch. 10, Sec. 90, which may be periodically updated. Airfare costs in excess of the customary standard commercial airfare (coach or equivalent), Federal Government contract airfare, or the lowest commercial airfare is disallowed. E. Charges for salaries and wages must comply with 2 CFR 200.430, accurately reflect the work performed, and be based on payrolls documented in accordance with generally accepted practices. These records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, reasonable, and properly allocated. F. Indirect costs, including administrative overhead, are disallowed. This includes costs incurred for common or joint objectives that cannot be identified specifically with a particular project, program, or organizational activity. Indirect costs include, but are not limited to, the following: 1. Information technology services 2. Rent 3. Utilities and internet service 4. Telephone service (mobile and land-line) 5. General office supplies 6. Insurance 7. Maintenance (car, buildings, etc.) 8. The salaries of administrative and clerical staff. Direct charging of these costs may be allowed where all of the following conditions are met: a. Administrative or clerical services are integral to a project or activity. b. Individuals involved can be specifically identified with the project or activity. c. Such costs are explicitly included in the budget or have the prior written approval of WSDA and USDA. d. The costs are not also recovered as indirect costs. G. The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontractors. 8. BILLING AND PAYMENT PROCEDURES A. Grantee must register in the Statewide Payee System before submitting a request for reimbursement. Grantee may register online at http://des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx. B. Requests for reimbursement must be on a WSDA SCBGP Invoice Voucher template (Voucher) and in compliance with the printed Voucher instructions OR Contractor may use its own invoice template. The Voucher must include applicable budget categories consistent with the budget narrative in Attachment A. If Grantee uses its own invoice template, the invoice must reference the WSDA Agreement Number shown on the Agreement Face Sheet in addition to applicable budget categories consistent with the budget narrative in Attachment A. C. The Voucher must be supported by appropriate receipts, paid invoices, or other financial records such as: payroll records, wage and benefit reports, travel logs, contractor invoices, airline ticket receipts, etc. Detail