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AMENDMENT #13 Staff Requirements Upon request by DOH, contractor must demonstrate that SNAP-Ed staff meet requirements appropriate to their positions including but not limited to: background checks, food handlers' permits, and training required by DOH. SNAP-Ed Assurances: The following assurances must be followed (see program Guidance btlDs :lIsnaped.fus.usda.gov/national-snao-edisnalked-plan-.e.uidance-and-templates) • The LHJ is fiscally responsible for nutrition education activities funded with Supplemental Nutrition Assistance Program Education funds and is liable for repayment of unallowable costs. • Efforts are made to target SNAP-Ed to the SNAP-Ed target audience. • Only expanded or additional coverage of those activities funded under the Expanded Food and Nutrition Education Program (EFNEP) may be claimed under the SNAP- Ed grant. Approved activities are those designed to expand the State's current EFNEP coverage in order to serve additional SNAP-Ed targeted individuals. In no case may activities funded under the EFNEP grant be included in the budget for SNAP-Ed. • Contracts are procured through competitive bid procedures governed by State procurement regulations. • Program activities are conducted in compliance with all applicable Federal laws, rules, and regulations including Civil Rights and OMB circulars governing cost issues. • Program activities do not supplant existing nutrition education and obesity prevention programs, and where operating in conjunction with existing programs, enhance as well as supplement them. This applies to all activities and costs under the Federal budget. • Program activities are reasonable and necessary to accomplish SNAP-Ed objectives and goals. • All materials developed or printed with SNAP-Ed funds include the appropriate USDA non-discrimination statement and credit SNAP as a funding source in standard font that is easily readable. Audits The LHJ must make State financial and program audits or reviews conducted by other entities available to the DOH, DSHS, USDA, or its designee. Monitoring expectations The LHJ's premises and records will be made available upon request to DOH, DSHS, and USDA staff for the purposes of observing nutrition education activities and reviewing for program and fiscal compliance. All non-capital equipment and reusable educational materials should be tracked in an inventory list and available for review upon request. Curriculum Requirements Agencies are expected to communicate with, respond to, and comply with all state curriculum team requests, sites visits, approved curriculum list, and curriculum fidelity findings. Indirect Rate All indirect rates must be submitted and preapproved by DOH and the DOH SNAP-Ed program. The LHJ is responsible for ensuring that indirect costs included in the LHJ's SNAP-Ed plan are supported by an indirect cost agreement and/or cost allocation plan approved by the appropriate agency. The contractor cannot bill indirect costs that are detennined to be unacceptable and will be disallowed. Annual Civil Rights Training Requirement (see FNS Instruction Number 113-1 Chapter XI) -http://www.fns.usda.gov/sites/defaultlfiles/I13-l.pdf "Training is required so that people involved in all levels of administration of programs that receive Federal financial assistance understand civil rights related laws, regulations, procedures, and directives. The local governmental agency, Indian Tribal Organization or non-Governmental Agency are responsible for training their subrecipients, including 'frontline staff.' 'Frontline staff who interact with program applicants or participants, and those persons who supervise 'frontline staff must be provided civil rights training an annual basis." Records -Record Retention and Management-State Agency and All Sub-grantees 7CFR 272.2 SNAP-Ed regulations require that all records be retained for six years from fiscal closure. This requirement applies to fiscal records, reports and client infonnation. Supporting documentation may be kept at the sub-grantee level, but shall be available for review for six years from the date of quarterly claim submittal. Any costs that cannot be substantiated by source documents will be disallowed as charges to SNAP. Exhibit A, Statements of Work Revised as of July 17, 2017 Page 15 of 17 Contract Number C 17114-13