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Travel The LHJ is expected to comply with the Office of Financial Management's Travel Management Requirement and Restrictions as found in policy 10 .10. http://www.ofm.wa.gov/policv/10.htm Amendments AMENDMENT #13 Agencies must submit a request to DOH to amend a project plan and/or budget for prior approval whenever they wish to change the USDA-approved scope of activities and/or budget. All requests for amendments must be submitted no later than April 1, 2018. *Please Note: • No changes may be incorporated into the project plan until an amendment request is approved by DOH and/or USDA • Any requests submitted after April 1, 2018 will NOT be approved . Overtime Overtime is not billable in the DOH SNAP-Ed program unless it has been reviewed and preapproved by the state DOH SNAP-Ed program in advance and was approved in writing. Budget Revisions All changes to the budget must be pre-approved in writing by DOH SNAP-Ed. Special Funding Requirements Payment for deliverables as specified herein is dependent on receipt of funding from the USDA funding sources . In the event funding is not received, DOH is under no obligation to make payments for the deliverables as specified. If funding is reduced or limited in any way after the effective date of this contract and prior to normal completion DOH may terminate task(s), remove funds, or reallocate funds at DOH's discretion under new funding limitations and conditions. DOH will make payments only upon the receipt of the funding. DOH will notify the LHJ within seven (7) working days upon notice by the funding source of funding availability. Special Billing Requirements 1. All invoices, billing and reimbursements must be in compliance with all applicable Federal laws, rules, regulations including the FFY18 SNAP-Ed Guidance and OMB circulars governing cost issues. 2. Total costs billed will not exceed the USDA-approved budget amount listed in the box below. a. Bills must be for only SNAP-Ed specific activities, using a DOH AI9-IA Invoice voucher b. A SNAP-Ed specific A19-1A must be submitted to the agency's designated DOH SNAP-Ed contract manager within 30 days of the last day of the month for which the work is being billed, OR c. An agency may request pre-approval to bill every two (2) months instead, in which case, that agency is required to adhere to the billing due dates listed in Task 5 (see above) 3. NOTE: In FFY18 the SNAP-Ed program will deny payment for any costs not submitted by the due date without prior approval. If for ANY reason a contractor is unable to submit the SNAP-Ed A19-1A on the due date, the contractor is required to submit a request for an exception to the DOH no later than seven (7) days prior to due date to the DOH SNAP-Ed program. The SNAP-Ed program reserves the right and responsibility to either approve or deny the request for an exception and will reply to the request. 4. Supporting documentation for each month must be submitted with each SNAP-Ed AI9-1A. a. At the very least this means a copy of an agency's financial expanded/detailed general ledger level report. b. Additionally, all receipts, timecards and other supporting documentation, as noted by USDA, must be available upon request. Exhibit A, Statements of Work Revised as of July 17,2017 Page 16 of 17 Contract Number C 17114-13