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• No conflict with responsibility of functionality <br />• 24/7 staffed server administration <br />Cost <br />The costs provided by Paladin in the RFP (and again in April 2016) are : <br />(Sa as) (On Prem) <br />SMARTGov SMARTGov <br />First Year <br />Software licenses (30*) $ 22,437 $ 92,242 <br />Connect external systems $ 14,000 $ 14,000 <br />Software installation $ 16,320 $ 16,320 <br />Data conversion $ 12,800 $12,800 <br />Travel $ 5,400 $ 5,400 <br />Training $ 16,000 $16,000 <br />Tax ~ 1,795 ~ 7,379 <br />Total $ 88,752 $ 164,142 <br />Next 4 years <br />Maintenance year 2 $ 36,167 $ 17,290 <br />Year 3 $ 36,167 $ 17,290 <br />Year4 $ 37,975 $ 18,154 <br />Year 5 ~ 39,874 ~ 19,062 <br />Total $ 150,183 $ 71,796 <br />5 Year Total, incl. tax $ 238,935 $ 235,938 <br />*Includes 6 inspectors and 5 part-time «30% use per day) <br />Upon awarding the RFP, staff will work with Paladin to confirm license quantity and service <br />requirements. <br />Cost allocation <br />Year one costs for SMARTGov installation are currently estimated at $88,752. Based upon recent permit <br />numbers data, the proposed year one cost allocation is as follows: <br />51% Community Development (includes $45,264 <br />Code Enforcement and Fire Marshall) <br />13% Public Works $11,538 <br />36% Public Health $31,950 <br />TOTAL $88,752 <br />Because a decision about a permit software solution hasn't yet been made, none of the departments <br />have these funds in their 2016 budget. <br />The average costs for years two through five are $37,546 and the approximate annual allocations based <br />on year one allocations would be as follows: <br />Page 5 of 10