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51% Community Development (includes Code Enforcement and Fire Marshall) $19,148 13% Public Works $4,881 36% Public Health $13,517 TOTAL $37,546 The cost allocation will be reviewed annually at budget time by each department head. SMARTGov has the capability to track user time in the application; therefore alternative methods of cost allocation for future years may be explored. Additionally, in the future, other departments may participate in the cost sharing as needs are identified in conjunction with existing business flows. General implementation plan based on lessons learned from Eden Roles and responsibilities Implementing SMARTGov efficiently requires a working partnership between Paladin and the county. It is important that individuals assigned to roles in the implementation effort are aware of their specific responsibilities and are prepared to complete assigned activities based on the adopted schedule. Below is a list of responsibilities and timelines for implementing the SMARTGov program. It is most important to note that as issues develop and new ideas are created to fit the program to our needs, timelines and procedures described below may change, though based upon our commitment in researching this option, we do not expect them to change significantly. Paladin will have a number of responsibilities in aiding the county in the implementation of the program. They will be responsible for installing and configuring the program and scheduling and/or coordinating training meetings and materials. They will work with departmental points of contacts to manage implementation issues and implementation risks. Co-project manager's The directors of CDS, Health, and IT will co-manage the project and be responsible for communicating with one another, the BOCC, Assessor, Auditor, Treasurer, and any other participating departments regarding implementation progress and needed changes to complete the objective of having SMARTGov fully functional by the beginning of 2017. The co-project managers will meet on a monthly basis to discuss the issues that arise in training, implementation, usefulness within each department and determine when and if Paladin is needed to solve larger issues which might involve additional costs . They will monitor the staff in each of their departments to insure that the program installation objectives are being met. They will also be responsible to report to the BOCC each month in a study session during the implementation of the program, and quarterly during the first year of the program, advising them on the progress and success of its implementation. Staff participatioll, department and individual/eve! Participation of county staff users, (e.g. Permit Specialists, Code Enforcement Officers, Inspectors, IT support, property appraisers/staff, etc.) is critical to the success ofthe SMARTGov project. The implementation process provides an opportunity for county staff to learn the basic functions and uses of Page 6 of 10