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KITTITAS COUNTY FIRE DISTRICT #2 Ellensburg, WA Resolution 25-16 SUBJECT: Cashmere Valley Bank Account WHEREAS, The Board of Fire Commissioners finds that it would be efficient and improve cash management to pay invoices in a timely manner through revolving imprest checking account: and WHEREAS, the state Budgetary, Accounting, and Reporting (BARS) Manual makes provisions for and outlines for such a system; and WHEREAS, the Board of Fire Commissioners intend to create a revolving municipal imprest checking account through Cashmere Valley Bank and WHEREAS, the Board intends by this Resolution to adopt a system for authorization, control, and implementation of a revolving imprest checking account; and WHEREAS, the Board of Fire Commissioners hereby appoints the Financial Services Manager as the auditing officer and Administrative Services Manager as the deputy auditing officer for the district. WHEREAS, RCW 42.24.180 allows them to expedite the payment of claims prior to the Board approving the claims provided the following conditions have been met: (1) The auditing officer designated to sign the checks shall each furnish an official bond in the amount not less than one hundred thousand dollars; (2) Adopt contracting, hiring, purchasing and disbursing policies that implement effective internal control. (3) Provide for the review of the documentation supporting claims paid and for its approval of all checks or warrants issued in payment of claims at its next regularly scheduled public meeting; and (4) Shall require that if, upon review, it disapproves some claims, the auditing officer and the officer designated to sign the checks shall jointly cause the disapproved claims to be recognized as receivables of the District and to pursue collection diligently until the amounts disapproved are collected or until District Commissioners are satisfied and approves the claims.