HomeMy WebLinkAbout2017-09-21-minutes-state-auditors-exit-conference2017-09-21 MINUTES 1
COMMISSIONERS' MINUTES
KITTITAS COUNTY, WASHINGTON
COMMISSIONER’S CONFERENCE ROOM
SPECIAL MEETING
THURSDAY 3:30 P.M. SEPTEMBER 21, 2017
Board members present: Chairman Paul Jewell & Commissioner Obie
O’Brien (arrived at 3:40 p.m.). Excused: Vice-Chairman, Laura
Osiadacz.
Others: Mandy Buchholz, Deputy Clerk of the Board II; Ann Strand,
Audit Manager; Jesus Baldovinos, Assistant Audit Manager; Judy
Pless, Budget & Finance Manager; Greg Zempel, Prosecutor; Val
Barschaw, Clerk; Lucas Huck, Engineer; Robin Read, Public Health
Director; Patti Johnson, Solid Waste/Maintenance Director/Project
Manager; Lisa Young, HR Director; Nick Henderson, Coroner; Kaitlyn
Reddick, Fiscal Analyst.
SPECIAL MEETING STATE AUDITOR COMMISSIONERS
At 3:40 p.m. Chairman Jewell opened a Special Meeting with
representatives from the Washington State Auditor’s office to go
over the Exit Financial and Federal single audit that was conducted
on Kittitas County for the period January 1, 2016 through December
31, 2016.
Ann Strand, Audit Manager & Jesus Baldovinos Assistant Audit Manager
provided handouts including a summary of uncorrected items and
reviewed their agenda for the Exit Conference.
Jesus Baldovinos, Assistant Audit Manager stated that the results
they will go over are from the County’s Financial and Federal Audit.
He explained that the Accountability Audit will be conducted soon,
but most importantly he wanted to highlight that the County has a
clean financial audit/no findings.
Mr. Baldovinos, expressed his appreciation to Judy Pless, Budget and
Finance Manager. He stated that they look forward to audits in
Kittitas County largely in part of how easy Ms. Pless is to work
with and how helpful and prompt she is when they need direction or
additional information.
Ann Strand, Audit Manager provided & reviewed a Management Letter
and highlighted that it is recommended probably for the last time
that County Management improve controls over financial reporting.
Specifically, management should ensure correct classification of
transactions and fund balance. She provided a summary of the
Auditor’s results noting that this was the second year the County’s
reporting was in accordance with Uniform Guidance.
2017-09-21 MINUTES 2
Ms. Strand stated that the County did not have adequate internal
controls to ensure compliance with Federal suspension and debarment
and reporting requirements. She noted that they were made aware of
turnover in the Finance and Engineering division and that Staff
training has been increased to ensure Contract compliance.
LETTER COUNTY/ST. AUDITORS OFFICE AUDITOR
Commissioner O’Brien moved to approve and authorize the Chair to
sign a letter to the Washington State Auditor’s office, relating to
the audit of Kittitas County from January 1, 2016 through December
31, 2016. Chairman Jewell seconded. Motion carried 2-0
Meeting adjourned at 3:57 p.m.
KITTITAS COUNTY COMMISSIONERS
DEPUTY CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON
Mandy Buchholz Paul Jewell, Chairman