2020-2022 WSU 4-H Facility Use Agreement Executed

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Kittitas Valley Event Center, License Agreement KVEC Control Number: KC4H-20 WSU Contract Number: 29068 Kittitas County, Washington Kittitas Valley Event Center License for Use of Resources (Facilities and Services) PART I This is a License to Use agreement between Kittitas County, Kittitas Valley Event Center (herein after referred to as "KVEC") and the party named on line I.B.1 (herein after referred to as "Licensee"). In consideration of the mutual covenants and agreements stated in Part l and Part II of this document and all attachments hereto, the parties agree as follows: I.A. LICENSE TO USE KVEC RESOURCES KVEC hereby grants to Licensee, and Licensee hereby accepts, a license to use KVEC resources for the purpose of holding various events, as described in I.B.8. This agreement is effective from January 1, 2020 until December 31, 2022. Attachment A includes information for 2020 only. Prior to November 30" of each year, included in this agreement, information for the next year will be amended to this contract as an additional attachment and signed by both parties. I.B. CUNFE HENCE / EvENI' INFORMATION 1. NAME OF CONTRACTING PARTY: Washington State University, an institution of higher education and agency of the state of Washington, by and through its Extension programs ("Licensee"). 2. PRINCIPAL ADDRESS: P.O. Box 641045 Pullman, WA 99164-1045 3. AUTHORIZED REPRESENTATIVE TO BIND LICENSEE: Samuel Schirer, WSU Contracts Specialist 4. EVENT POINT OF CONTACT: Brittany Briggs, 4-H Program Manager 5. CONFERENCE /EVENT PROMOTED NAME: Multiple Events Listed in Attachment A 6. EVENT AND AUXILIARY DATES: Upon mutual agreement and availability of the Parties. See Attachment A. 7. EVENT ACTIVITYIPURPOSE: Kittitas County Pre -Fair, Fair Activities, and Club Activities I.C. SERVICES AND FEES 1. Licensee acknowledges that this agreement is subject to the Event Activities, as stated in 1.B.7. In as much as the total license fee and the purpose of the use of such facilities are based, in part, upon attendance and activity, KVEC may, at its option, renegotiate the terms if the activity is inconsistent with the Event Activities, as stated in I.B.7. 2. FACILITIES' Detail Rental Fee 1. Fair Related Events Facility Reservation as identified in Attachment A $0 2. Special Events: See dates and Fees in Attachment A $0 3. All other "Qualified 4-H Events" including equine rides in Bloom Pavilion, etc. 70 percent • A Qualified 4-H Event is defined as "an event by an actively enrolled club discount off of recognized by the statewide WSU/Extension Office and with activities that effective regular must lead to accreditation towards or contribute to a performance level that rental rates at leads to eventual 'ud in or evaluation at the annual Kittitas County Fair." I time of event 3. ADDITIONAL SERVICES/LABOR a. Commercial Activities/Admission: A Commercial Activity is defined as any event where spectators are charged an admission fee to the contracted event. For Commercial Activities, total Rental Fees will be based on the minimum Rental Fees listed in I.C.2, or 20% of gross admission sales, whichever is greater. Proof of admission sales must be arranged with the KVEC office no later than forty-eight (48) hours after the conclusion of any event taking place under the terms of this agreement. b. Concessions/Commercial Vendors: Licensee will be charged a flat license fee of $30.00 per day, per Vendor for all outside Vendors used at events under the terms of this agreement. Licensee/Vendor is responsible for removing all trash and grease, and providing own bladder for gray water. An additional $100.00 will be charged to Licensee if trash, gray water, and grease are not cleaned up and removed from the immediate areas used as agreed upon under the terms of subordinate events to this agreement. Licensee shall ensure that any Vendors employed at events under the terms of this agreement shall have acquired temporary special event business licenses through the City of Ellensburg. A map of outside Page] of 8 Initial for Licensee: __ Initial for KVEC