2022-03-09-minutes-ec-study-session

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KITTITAS COUNTY EC STUDY SESSION MINUTES BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG Regular Meeting WEDNESDAY 10:00 AM March 9, 2022 Board members present: Commissioner Osiadacz and Commissioner Wachsmith Others: KVEC Director Kady Porterfield, Maintenance Director Patti Stacey (Webex), KVEC Program manager Lacie Dawson (Webex), Rodeo Board Vice -President Carl Jensvold 1. Call to Order: Commissioner Osiadacz called the meeting to order at 10:03am 2. General Event and Rental Updates: KVEC is busy with lots of events. BCHW will be holding their annual Rendezvous next weekend. Events are running smoothly and are nearly full for the year. Working with a new booking system that will allow for online payments as well as a public calendar and reservation system. 3. Self Promoted Events Business: Patriot Night planning is going well. Kady has been continuing discussions with the city to coordinate events. Starting to get more advertising out on social media and radio, will increase as we get closer to the event. Fair planning is going well. We won't be using BlastPass this year, but will continue with using the new ticketing system, which worked out well. A Grange division has been added for youth in addition to the 4-H and FFA. Carnival pricing went up a bit, so we need to increase the price of the Family Fair Pack from $90 to $100. The total value of the package now is $130. 4. Approve a Resolution to Authorize the Pre -Sale of Family Fair Packages for the Kittitas County Fair: Kady presented that since the Fair Board would like to change the pricing of the Family Fair Pack, we need an approval to go ahead and do that. They will be sold this summer and only 100 Packages will be available for sale. Brett motioned to approve. Laura seconded. Motion passed and Resolution 2022-071 is approved. 5. Special Projects: Kady reported the Rodeo Board plans to start the Behind the Chutes expansion project on March 19th and she has been in communications with them on permitting and approvals. She will continue to follow up through the process with them. Public Works is working on the design and permitting questions for the Armory Parking Lot paving project. Kady will pay for their design services with the grant funding and send it out to the works roster as soon as the design is complete. The hope is to have it done before fair, but with the economy around oil prices right now, we might have to push it to after Fair to level out costs and stay within budget. With a small-time frame in July to complete it and the current supply available, pushing the project may inflate the price to complete the project on that timeline. 2022-03-09 MINUTES