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<br />Page | 50 <br /> <br />✓ Self-declaration. If documentation or third-party verification is unavailable due to <br />homelessness, fleeing violence, loss of documents, or other barriers, self-declaration can be <br />accepted and must include how other forms of documentation were first attempted by the case <br />manager using the CHG Self-Declaration Form with signature and date. Additionally, the <br />household member must attest in writing using the same CHG Self-Declaration Form including <br />signature and date. Identity documentation should be established and collected within 90 days. <br />If documentation cannot be obtained within this timeframe, document the unsuccessful <br />attempts in the case notes. Households must not be exited from the program due to the <br />inability to obtain documentation. <br /> Identification documentation must be retained in the client file. <br />8.3 Rental Agreements <br />Client files must contain one of the following types of agreements if rent assistance is paid on their <br />behalf: Intent to Rent, Lease, or Certification of Payment Obligation. <br /> <br />If the rent assistance paid is move-in costs (security deposits, first and last month’s rent) only, an Intent <br />to Rent form is allowable. If the rent assistance will exceed move -in costs to include on-going rent, a <br />lease or Certification of Payment Obligation is required. <br /> Intent to Rent <br /> At a minimum, an Intent to Rent form must contain the following: <br />✓ Name of tenant <br />✓ Name of landlord <br />✓ Address of rental property <br />✓ Rent rate <br />✓ Security Deposit and other required fees <br />✓ Signature of landlord/date <br /> Lease <br />At a minimum, the lease or rental agreement between the lead/subgrantee and the landlord OR the <br />household and the landlord must contain the following: <br />✓ Name of tenant <br />✓ Name of landlord <br />✓ Address of rental property <br />✓ Occupancy details (who gets to live at the rental) <br />✓ Term of agreement (lease start and end dates) <br />✓ Rent rate and date due <br />✓ Deposits (if any, type, amount, terms) <br />✓ Signature of tenant and date <br />✓ Signature of landlord and date <br /> Certification of Payment Obligation <br />A CHG Certification of Payment Obligation is required for rent subsidies paid to a friend or family <br />member who is not in the business of property management . This form must be kept in the client file.