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<br />Page 9 of 44 <br /> <br />6. Billing Procedures and Payment <br />COMMERCE will pay Subrecipient upon acceptance of deliverables or services provided and receipt of <br />properly completed invoices, which shall be submitted to COMMERCE via the Contracts Management <br />System (CMS). <br />The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work <br />performed, the progress of the project, and any expenses to be reimbursed. The invoice shall include <br />Contract Number stated on the Face Sheet. <br />If applicable, Subrecipient must also include attachments that describe and document, to COMMERCE's <br />satisfaction, a detailed description of the work performed, progress of the project, and/or receipts or other <br />proof of payment. COMMERCE may request additional documentation at any time. <br />Any expense reimbursed under this Contract which is later determined to be unallowable must be repaid <br />according to the terms COMMERCE provides. <br />Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt <br />of properly completed invoices. Payment shall be made electronically utilizing Subrecipient’s Statewide <br />Vendor (SWV) number. <br />COMMERCE may, in its sole discretion, terminate this Contract or withhold payments if the Subrecipient <br />fails to satisfactorily comply with any term or condition of this Contract. <br />No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall <br />be made by COMMERCE. No payments in advance of or in anticipation of any expense reimbursable under <br />this Contract shall be made by COMMERCE <br />If subgranting and/or subcontracting is authorized by COMMERCE, all Subgrantee/Subcontractor <br />payments are reimbursable expenses within the meaning of this Agreement. Subrecipient must have, and <br />may be required to demonstrate, the means to pay each and every Subgrantee/Subcontractor. Failure to <br />pay Subgrantees/Subcontractors as agreed may result in suspension or termination of this Contract. <br />Invoices and End of Fiscal Year <br />Invoices are due on the 20th of the month following the provision of services. <br />Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification <br />of the end of fiscal year due date. <br />The Subrecipient must invoice for all expenses from the beginning of the Contract through June 30, <br />regardless of the Contract start and end date. <br />Duplication of Billed Costs <br />The Subrecipient shall not bill COMMERCE for services performed under this Agreement, and <br />COMMERCE shall not pay the Subrecipient if the Subrecipient is entitled to payment or has been or will be <br />paid by any other source, including grants, for that service. <br />Disallowed Costs <br />The Subrecipient is responsible for any audit exceptions or disallowed costs incurred by its own <br />organization or that of its Sub-Subgrantees.