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Kittitas County (MSA) (FINAL - READY FOR EXECUTION) (2)
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2026-09-15 10:00 AM - Commissioners' Agenda
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Kittitas County (MSA) (FINAL - READY FOR EXECUTION) (2)
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Last modified
9/10/2026 12:05:30 PM
Creation date
9/10/2026 12:04:34 PM
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Meeting
Date
9/15/2026
Meeting title
Commissioners' Agenda
Location
Commissioners' Auditorium
Address
205 West 5th Room 109 - Ellensburg
Meeting type
Regular
Meeting document type
Supporting documentation
Supplemental fields
Item
Request to Approve a Master Services Agreement with Trace3, LLC
Order
4
Placement
Consent Agenda
Row ID
149050
Type
Contract
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Master Solutions Agreement <br /> <br />A-6 <br />Revised August 2022 <br />MSA <br />(ii) Services. Unless a SOW specifies otherwise, Trace3 will invoice Client for all Fees for Services (other than <br />installation Services for Products), whether billed on a fixed-fee or time and materials basis, weekly, bi-weekly <br />or monthly as determined by Trace3 in its sole discretion. <br />(b) Payment Terms. All Invoices are due and payable by Client net 30 days from the date of such Invoice. <br />(c) Credit Cards. Payment via Visa, Mastercard, American Express, other credit card, virtual card (e.g., American <br />Express BIP), or any card or program similar to any of the foregoing will be accepted only if preapproved by Trace3 <br />in writing. Any such payments will be subject to a processing fee reasonably based upon expenses incurred by <br />Trace3 in accepting such payment. <br />(d) Late Payments. Trace3 reserves the right to charge Client interest on any delinquent balance computed on a daily <br />basis for each day the payment is delinquent at the lesser of (x) 18% per year, or (y) the maximum rate permitted <br />by law. Trace3 reserves the right to refuse (a) the provision of Deliverables to Client if any delinquent Invoices are <br />outstanding, and (b) payment terms if, in Trace3's sole discretion, such terms would create an unreasonable credit <br />risk for Trace3. In such event, provision of Deliverables to Client will be available only on a C.O.D. or cash-in- <br />advance basis. No payment by Client or receipt by Trace3 of an amount less than the entire amount of an Invoice <br />will be deemed to be other than on account of the earliest due amount, nor will any endorsement or statement <br />on any check or letter accompanying any check or payment be deemed an accord and satisfaction, and Trace3 <br />may accept such check or payment without prejudice to Trace3's right to recover the balance of any amount due <br />or pursue any other remedy provided for in this Agreement. Trace3 will have the right in its sole discretion to <br />apply any payment received from Client to any account of Client then not current and due and delinquent. <br />(e) Disputed Amounts. Client will review provided Invoices and notify Trace3 in writing within 15 business days of <br />receipt of an Invoice of any question, objection or dispute Client may have with such Invoice (a "Dispute Notice"). <br />If any items are disputed, only the Fees for disputed items may be withheld from payment, and only until such <br />dispute is resolved. In no event will Client be entitled to withhold payment for any undisputed items which are <br />on the same Invoice as a disputed item. The Parties will negotiate in good faith to attempt to resolve such dispute. <br />In the event such dispute is mutually agreed upon and resolved, Client will immediately (and in no event later than <br />two business days following such resolution) pay the disputed amount. In the event a dispute is not resolved <br />within 10 days following Trace3's receipt of the Dispute Notice despite the Parties’ good faith efforts, the Parties <br />may submit such dispute to senior executives within their respective organizations for resolution. <br />(f) Taxes. All Fees for Deliverables will be exclusive of all national, federal, state, local, international (with respect to <br />Deliverables provided outside of the United States), property or any other governmental use, sales, excise, <br />occupational, ad valorem, VAT or import (with respect to Deliverables provided outside of the United States) taxes <br />and duties, and any other similar taxes or duties. If any such tax, fee or charge is imposed on a transaction under <br />this Agreement, such tax will be paid by Client in addition to the invoiced Fees. If Trace3 is required to pay any <br />such tax, fee or charge Client will reimburse Trace3 for such payment. All taxes, fees and charges with respect to <br />Trace3's income or gross receipts derived from its provision of Deliverables hereunder (including franchise, <br />employment and income taxes of Trace3), will be the obligation of and paid by Trace3. <br />(g) Non-Appropriation of Funds: If the County does not appropriate sufficient funding for this Agreement for any <br />future fiscal period, the County will not be obligated to make payments for services performed after the end of
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